Terms and Conditions

Exhibitor Terms and Conditions

The following details the Agreement between Battelle (the organizer) and any company, individual, partnership, or organization (exhibitor) that participates in the 2023 Bioremediation Symposium (the exhibition). Organizations that provide environmental assessment, remediation, and management services, equipment, and products are invited to exhibit. These terms and conditions apply to the exclusion of any others unless expressly agreed to in writing by both parties.

The 2023 Bioremediation Symposium is organized and presented by Battelle (505 King Ave., Columbus, OH 43201). The Scientific Consulting Group, Inc., (SCG) provides meeting management services in support of Battelle for the Conference. By completing and submitting the information below, the individual submitting this agreement verifies that he or she is authorized to execute this agreement on behalf of the Exhibiting organization and that he or she has read, understands, and agrees to the Terms & Conditions of this agreement. Battelle retains the exclusive right to control all aspects of the 2023 Bioremediation Symposium and reserves the right to accept or deny exhibitor eligibility of any organization for any reason. Exhibiting at the event does not imply endorsement of any product or service of sponsoring organizations by Battelle or the Bioremediation Symposium Office.

Exhibit Booth Reservation & Confirmation. All booth reservations must be made online. Priority selection is given to Conference level and Learning Lab Sponsors and space is reserved on a first-come/first-served basis. Exhibit space availability is updated in real-time, allowing Exhibitors to select any booth not already reserved. Upon completion of the online reservation process, a confirmation email will be sent to the person listed as the booth point of contact. If you do not receive the email, please check your junk/spam folder or contact the Conference Office (biosymp@battelle.org).

Exhibitor Point-of-Contact (POC). Upon completion of the online booth selection process, a confirmation email will be sent to the person listed as the Exhibitor POC. This person will receive all correspondence from the Conference Office and/or SCG. If the POC does not receive the email, please check junk/spam folders or contact the Conference Office (biosymp@battelle.org). If the Exhibitor POC changes, it is the sponsoring organization’s responsibility to notify the Conference Office (biosymp@battelle.org) and The Scientific Consulting Group, Inc., (bio2023@scgcorp.com) of the change. Battelle, the Conference Office, and The Scientific Consulting Group, Inc., are not liable for late fees, missed deadlines, and/or other damages incurred because of missed or delayed communications to incorrect or outdated POCs, including those that may have left your organization.

Fees and Payment Terms. In exchange for the booth space and applicable benefits listed below, the exhibiting organization agrees to pay the associated fee(s) according to the following payment schedule. The exhibiting organization agrees to promptly comply with all requests, directions, and instructions issued by Battelle, the Bioremediation Symposium Office, and SCG in connection with the event. Neither Battelle, the Bioremediation Symposium Office, nor SCG, will be responsible for a delay or failure to provide exhibitor benefits because of the exhibiting organization’s failure or delay to comply with reasonable requests, directions, or instructions, including prompt payment of fees. If fees are not received by the specified due dates, we reserve the right to not supply, or cease to supply, any/all exhibitor benefits. Payment must be made within 60 days of reserving the booth. Full payment of all fees must be received by March 1, 2023, for entry to the event. The Conference retains the right to cancel the reservation and resell the booth without notification if payment is not received within 60 days.

INCLUDED in Booth Fee:

• 2 complimentary exhibitor badges for booth staff.
• Backdrape and side drapes.
• One identification sign.
• The exhibit hall is carpeted.

NOT INCLUDED in Booth Fee:

• Booth Furnishings. Table(s), chairs, wastebaskets, etc., are not provided and must be purchased from the Exhibit Decorator, if desired.
• Utilities. If required, electrical services must be purchased through the appropriate forms from the Exhibit Decorator.

Provided Booth Furnishings for Conference and Learning Lab Sponsors Only:

• 6 ft. skirted table, 2 chairs, and a wastebasket

Exhibitor Cancellation. Cancellation of a booth reservation will result in damages to the Conference that are difficult to calculate. In the event cancellation is required, the Exhibitor agrees to pay the applicable cancellation fee below as liquidated damages. Terms apply without regard to the execution date of this Agreement or re-sale of the space.

• Cancellation received on or prior to January 9, 2023: no fee
• Cancellation received between January 10, 2023, and March 6, 2023: 50% of the total booth fee
• Cancellation received after March 6, 2023: 100% of the total booth fee

Battelle Event Cancellation or Postponement/Change of Date(s) or Venue. If Battelle cancels the Conference due to a force majeure event such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials; and/or unavailability of the event or exhibition facility, Battelle shall refund to the Exhibitor his/her previously paid fee(s) less a $175 credit card transaction fee. This refund shall be the Exhibitor’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by a force majeure.

If Battelle postpones the event, Battelle shall retain any exhibit booth and/or booth staff/technical program upgrade fees already paid and apply such fee(s) to the future event. 

Battelle may, in its sole discretion, change the date(s) and/or venue of the event and associated Exhibition upon written notice by email to the Exhibitor Point-of-Contact. Battelle shall not be liable for any costs, damages, fees or other expenses of Exhibitor as a result of any such changes.

Booth/Registration Fees Refund Process in the Event of Cancellation. Booth fees, booth staff registration fees, and technical program upgrades fees for cancelled events will not be carried over to another Battelle conference nor will refunds be automatically provided/processed. A completed refund request form must be submitted by the required due date to receive a refund. Fees paid via credit card within 30 days of refund request will be refunded to the credit card used, otherwise, refunds will be processed via check.

Space Limitations/Liability. The products or services to be exhibited must be pertinent to the technical scope and purpose of the Conference as determined by SCG and Battelle. Booth space reservations/assignments are the exclusive prerogative of Conference management, and it reserves the right to rearrange the floor plan and/or to relocate any exhibit to further its best interests. The floor plan may undergo changes once exhibit sales are open until space sells out; therefore, it is the Exhibitor’s responsibility to monitor any changes that may adversely affect the Exhibitor pre/post show or onsite. Refunds will not be issued for space based on Exhibitors’ selected location, traffic flow, and/or neighboring Exhibitors.

Use of Space. No Exhibitor will be permitted to display outside the confines of the assigned exhibit space. To ensure an unobstructed view of neighboring exhibits, back walls cannot be higher than 8 feet, and side walls must terminate 3 feet from the back wall for all booths. Side wall pipe and drape cannot be moved or removed. The reverse sides of end wing panels must be covered if they are visible in adjacent booths. Displays must remain fully intact during all official exhibit hours. All demonstrations and booth activities must remain within the footprint of your space and may not extend into aisles or other booths. Demonstrations and activities may not be disruptive to neighboring exhibitors. Show management reserves the right to suspend any demonstration or activity that results in obstruction of aisles, prevents access to a nearby exhibitor’s booth, or creates a disturbance. Any space that violates these guidelines onsite may be asked to alter their set-up by show management.

Subletting/Sharing. Sharing, trading, or subletting of exhibit space is prohibited. Sub-divisions, subsidiaries, or partners of a parent company will not be recognized as Exhibitors. This applies to booth personnel badges as well as any program listings.

Mergers & Acquisitions. If, after the Exhibitor agreement is signed, the exhibiting company is bought, sold, merged with, or acquired by another company, the exhibiting organization will not be relieved of its requirements under this agreement.

Hospitality/Food & Beverage. All requests for a hospitality suite or public function space within the Austin Marriott Downtown Hotel must be made through the Scientific Consulting Group, Inc. (SCG). Exhibitor-sponsored/provided food and/or beverage is prohibited in individual booths and no Exhibitor may dispense any food or beverage items or samples from booths or any other areas within the Hotel. Due to licensing requirements and quality control issues, all food and beverage to be served on Hotel property must be supplied and prepared by the Hotel. The Hotel reserves the right to cease service of alcoholic beverages.

Copyrighted Material & Use of Logo. It is the responsibility of the Exhibitor to obtain appropriate copyright releases for use of any type of copyrighted material (e.g., publications, graphics) during the Conference. Exhibitors are not to use any music, neither live nor recorded. Battelle and “It Can be Done” are registered trademarks of Battelle Memorial Institute. Use of the trademarks or Battelle’s logo without the prior written permission of Battelle is strictly prohibited. 

Location. All Exhibits will be displayed at the Austin Marriott Downtown (304 E. Cesar Chavez St, Austin, TX 78701).

Display Schedule. The schedule shown below is tentative, and adjustments may be made in exhibit hours, depending on the finalized technical program schedule. Exhibitors are not required to staff their booths during all exhibit hours—booth staffing within the exhibit schedule is at the discretion of the Exhibitor. However, the exhibit hours will be enforced for the display. 

Setup 
Monday, May 8, 12:00 p.m.­–4:00 p.m.
Setup must be completed, and all packing materials removed by 5:00 p.m.

Teardown
Thursday, May 11, 1:00–4:00 p.m.
Early teardown will not be permitted. Any organization that begins packing or dismantling a booth before 1:00 p.m., may be denied placement at future events.

Tentative Exhibit Hours
Monday, May 8, 6:00 p.m.–9:00 p.m.
Tuesday, May 9, 7:00 a.m.–7:00 p.m.
Wednesday, May 10, 7:00 a.m.–7:00 p.m.
Thursday, May 11, 7:00 a.m.–1:00 p.m.

Booth Staff & Technical Registration

It is the responsibility of the Booth Point-of-Contact to provide the Organization ID to the designated booth staff individuals and instruct them to complete the online Exhibitor Technical Registration form and submit payment. 

The Organization ID associated with the company’s booth reservation
can be found in the booth reservation confirmation email.

Booth Staff Registration. Booth staff are defined as the employees of your company (the company named as the “Exhibitor” in this agreement) who will be attending the Conference solely to work in your booth. Booth staff registration must be done online. Once a booth has been reserved, the Booth Point-of-Contact may access registrations at any time to add/update booth staff. All booth staff must be registered online by April 7, 2023. Any changes or additions after that date will be assessed a $35 charge. Booth staff will be admitted to food functions and may attend the Plenary Session. Booth staff are eligible for upgraded technical program registration up to the maximum technical upgrade totals shown in the table below.

Booth staff are not eligible to attend technical sessions unless registered for the technical program. 
Booth staff badges are not transferable to other individuals and may not be traded/swapped with technical program registrants to avoid technical registration fees. Anyone found to be attending technical sessions without the proper registration credentials will be charged a full conference technical registration fee.

Technical Program Registration. Only those registered for the technical program will be admitted to technical sessions. Anyone making a platform or poster presentation or chairing a session must be registered for the technical program. Technical program registrants may staff the exhibit booth as needed.

Registration Terms & Conditions

Registration terms and conditions are subject to change without notice and are applicable to all levels of registration, including booth staff and Sponsor/Exhibitor waived and discounted registrants. No one under 18 years of age will be admitted to any Conference event unless registered as a student, valid student ID required at check-in.

Payment. Payment is required to confirm registration. Checks will be accepted for registrations made through March 10, 2023. Beginning March 11, 2023, payment can be made only by major credit card. Purchase orders will not be accepted. Fees are not transferable to other Battelle Conferences. Conference information meant for attendees only (e.g., links to mobile apps, abstracts, and registration lists) will only be sent to individuals that have paid in full. 

Substitutions & Transfers. Substitutions or transfers for technical program registrants will be accepted at any time but will incur a $100 transfer fee. Substitutions/transfers are only valid for a registration that has not been used. For example, a full Conference registration (for all event days) may not be transferred between individuals for use on different days. 

Cancellations & Refunds. Registration cancellations and refund requests must be received in writing on or before the “cancellation requested date” below to qualify. Paid no-shows will receive all the materials covered by their registration fees. Refunds will be processed to the credit card used for payment. No refunds will be made after April 10, 2023, for any reason. 

By registering for the Conference, you agree to the following registration cancellation refund policy,

• Cancellation requested on or before February 9, 2023—75% of the registration fee (less a $50 service fee)
  
• Cancellation requested between February 10, 2023, and April 9, 2023—50% of the registration fee (less a $50 service fee)
  
• Cancellation requested after April 10, 2023—no refunds.

Identification & Badge Use. Attendee badges are the property of Battelle and are required for admittance to all Conference functions (e.g., session rooms, Exhibit Hall) and must always be visible.

PHOTO-ID REQUIRED. A valid, government-issued photo identification (driver’s license/passport/student ID) that matches the name on the badge will be required for verification upon check-in. Only the attendee named on the badge may pick up his or her badge and registration materials.

By registering for the Conference, you agree not to sell, trade, modify, copy, tamper with, or share/swap your badge. This includes sharing/swapping Exhibitor and/or technical registrant badges to avoid paying the technical program registration fee. Badge fraud (i.e., theft of services) is detrimental to the Conference and attendees found to be engaging in such conduct are subject to immediate ejection from the Conference, registration cancellation, without refund, and possible prosecution and/or ban from future Conferences. 

Lost/Forgotten Badges. A valid, government-issued photo ID is required for badge reprint for lost or forgotten badges.

Event Cancellation Policy. If Battelle cancels the Conference due to circumstances beyond Battelle’s reasonable control (force majeure) such as, but not limited to, acts of God, acts of war, fire, explosion, accident, flood, windstorm, extreme weather, earthquake, epidemic, or other disaster or calamity, disruption of utility service; restrictive new governmental laws or regulations; acts of war (whether declared or undeclared), invasion, blockade, or sabotage; terrorism or threat thereof; riot, civil disturbance, insurrection or acts of public enemies; and strike, lockout or other labor action and inability to procure materials; and/or unavailability of the event or exhibition facility, Battelle shall refund to attendee his/her previously paid registration fee(s) less a $55 credit card transaction fee. This refund shall be the attendee’s exclusive remedy and Battelle’s sole liability for cancellation of the event for reasons generally described in this paragraph. Battelle shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of Battelle caused by a force majeure.

Registration Refund Process in the Event of Cancellation. Registration fees for cancelled events will not be carried over to another Battelle conference nor will refunds be automatically provided/processed. A completed refund request form must be submitted by the required due date to receive a refund. Registration fees paid via credit card within 30 days of refund request will be refunded to the credit card used, otherwise, refunds will be processed via check.

Use of Likeness. By attending the Conference, you agree and consent that Battelle has the right, in perpetuity, to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, voice, picture, photograph, portrait and other reproductions of your likeness/image at the Conference in connection with any advertising or promotional content and materials, or for any other lawful purpose including by posting on public websites. You also agree that your likeness/image may appear in photos of the Conference made available to you, other attendees, and the public.

General Conduct and Courtesy. Attendees are expected to comport themselves in a professional, respectful, and responsible manner. Harassment of any kind is not permitted. Battelle reserves the right, in our sole discretion, to refuse admittance to any person and may expel any person, for any reason, from the Conference or specific Conference events.

Attire. Business or business casual attire is recommended. Session rooms and other Conference areas may be cool; a sweater, light jacket, or layered clothing is recommended to maintain your individual comfort level.

RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE CONFERENCE CARRIES WITH IT CERTAIN INHERENT RISKS. YOU HEREBY AGREE TO RELEASE AND HOLD HARMLESS BATTELLE, THE SCIENTIFIC CONSULTING GROUP, INC., THE AUSTIN MARRIOTT DOWNTOWN, AND THEIR EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY’S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR ATTENDANCE AT AND PARTICIPATION IN THE CONFERENCE AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE. These terms and conditions shall be construed in accordance with the laws and enforced within the jurisdiction of the State of Ohio, without regard to its principles of conflicts of law.

Official Show Contractor & Exhibit Decorator

Exhibitor Services. TriCord is designated as the Official Services Contractor for all Exhibitor services, including but not limited to: electric, cleaning, exhibit rentals, furnishings and carpeting, graphics and signs, material handling, transportation, labor, hanging of signage, installation and dismantle supervision. TriCord has the sole right to process all Exhibitor orders received either directly or through TriCord’s online ordering system. Exhibitor agrees not to contract with any third-party to intercept, collect, or receive Exhibitor orders. TriCord may prohibit any Exhibitor Appointed Contractor (EAC) from working at the Conference unless the exhibitor seeking to use the EAC delivers to TriCord (i) a notice at least 10 days prior to move-in of the use of the EAC and (ii) a Certificate of Insurance showing that the EAC has the minimum insurance coverage and has named TriCord as an additional insured on its policies as follows:

• Commercial General Liability insurance with limits no less than $1,000,000 per occurrence combined single limit for bodily injury liability and property damage. Coverage shall apply to Products and Completed Operations, Contractual Liability, Premises and Operations, and Personal Injury.
• Commercial Automobile Liability insurance with limits no less than $1,000,000 per occurrence combined single limit for bodily injury liability and property damage, including coverage for owned, non-owned and hired vehicles including loading and unloading operations.
• Worker’s Compensation insurance in accordance with applicable laws relating to worker’s compensation with respect to all employees and Employer Liability coverage with limits not less than $1,000,000 each accident.

Freight Handling. Direct shipments will not be accepted at The Austin Marriott Downtown. All exhibit material must be shipped to arrive at TriCord’s warehouse for storage and delivery to the Show site. Shipping deadlines will be distributed with the Exhibitor Service Kit. All materials must be clearly marked with the name and dates of the Conference, organization’s name, and assigned booth number. Crate storage is not permitted in the exhibit hall and will be enforced. All exhibitors are responsible for cleaning, sweeping, and removing debris and miscellaneous items of their own making from the aisles before and after carpet laying.

Exhibitor Service Kit. The address of TriCord’s warehouse, all shipping/handling instructions, and furnishing/electrical order forms will be provided in the Exhibitor Service Kit. A link to the Kit will be sent to the registered booth point of contact by TriCord roughly three months before the conference. 

Rules & Regulations. Helium balloons and fog/smoke/laser lights are prohibited. No live animals, reptiles, fish, or birds can be in the Center without advance request and written approval. Properly trained assistance dogs accompanying a person with a disability is accepted and must remain on a leash at all times. No hazardous substances (as defined by OSHA and EPA guidelines), inflammable materials, objects that can cause bodily injury to any person, use of a vehicle within the building, or operation of motor machinery may be brought onto the property without prior written approval. For the safety and comfort of all Conference guests, use of any items that create amplified noise, odor, or visual effects is prohibited without advance request and written approval of SCG and the Austin Marriott Downtown. The Austin Marriott Downtown is a non-smoking public facility (includes electronic cigarettes).

Liability Insurance. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises policies of Comprehensive General Liability Insurance including contractual liability coverage applicable to this contract, in an amount not less than US $2,000,000 Combined Single Limit for comprehensive liability and property damage. Battelle; SCG; and The Austin Marriott Downtown shall be included as additional insureds. In addition, Exhibitor acknowledges that neither Battelle; SCG; nor the Austin Marriott Downtown maintain insurance covering Exhibitors property and that it is the sole responsibility of Exhibitor to obtain property damage insurance covering the Exhibitor’s property.

Compliance with Laws. Exhibitors shall promptly comply and cause its employees, agents, contractors, exhibitors, patrons and invitees to comply with laws, ordinances, orders, rules, regulations and requirements of all federal, state, county, metropolitan governments, commissions and officers whenever applicable, all rules and regulations of the Austin Police Department and the Austin Fire Department and all policies, rules, regulations established by the Austin Marriott Downtown.

Indemnification & Release of Liability. Exhibitor will indemnify and hold harmless Battelle; SCG; TriCord; The Austin Marriott Downtown; and the members, officers, directors, agents and employees of each entity against any claims, suits, damages, liabilities, and expenses (including reasonable attorney fees) arising out of property damage or personal injury to third parties caused by or arising out of the negligence or willful misconduct of Exhibitor or any individual or entity for which Exhibitor may be responsible. Exhibitor shall be fully responsible to pay for any and all damages to property owned by The Austin Marriott Downtown, its owners or managers which result from any act or omission of Exhibitor.

Anyone visiting, viewing, or otherwise participating in Exhibitor’s display shall be deemed an invitee or licensee of Exhibitor. In no event shall Exhibitor, TriCord, SCG, Battelle, or The Austin Marriott Downtown and their respective trustees, officers, parents, subsidiaries, affiliates, directors, and employees be liable to one another for any consequential, special, or incidental damages of any type or nature. Exhibitor's liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees/licensees who arise from or out of the Exhibitor's occupancy and use of the exhibition premises, The Austin Marriott Downtown or any part thereof.

General Provisions. The license granted by this Contract is nontransferable without the prior written consent of SCG. The Exhibit Space and associated facilities licensed hereunder are provided on an “as-is” basis. Neither SCG nor Battelle make any express or implied warranty or guaranty of any type or nature, including fitness for a particular purpose, with regard to the subject Exhibit Space and associated facilities. Further, neither SCG nor Battelle shall be responsible for any damage or loss to Exhibitor’s property while in transit, in storage, or on display at the Exhibition Site. The Exhibitor shall be responsible for returning the Exhibit Space and associated facilities in as good a condition as they were received, reasonable and normal wear and tear accepted. Exhibitor shall ensure that it and any individuals and/or entities for which it may be responsible comply with all rules and policies of the Exhibition Site, as well as all applicable federal, state, and local laws, ordinances, and regulations.

Any and all disputes arising out of this Agreement shall be adjudicated by a court of competent jurisdiction within and applying the laws of the State of Ohio. Should any portion, word, clause, phrase, sentence, or provision of this Agreement be declared void or unenforceable, the validity of the remainder shall remain unaffected. This Agreement and any documents specifically referenced herein shall be the entire agreement between the parties and shall supersede all prior written or oral understandings. All modifications to this Agreement must be in writing and signed by authorized representatives of SCG and Exhibitor.

Attendee List Rental Agreement

A pre-registered (sent after the early-bird registration deadline) and post-event attendee list for the 2023 Bioremediation Symposium will be made available to Conference-level Sponsors and Learning Lab Sponsors at no cost upon execution of this Agreement, per the terms of the sponsorship agreement. Other Sponsors (e.g., Student Event Sponsors, Food & Beverage Sponsors, Closing Reception Sponsors, etc.) and Exhibitors of the event may pay a fee ($300 per list) to use the lists. Payment, if required, must be received prior to list being sent. Only verified Sponsors or Exhibitors of the 2023 Bioremediation Symposium are permitted access to the lists. The lists are and remain the property of Battelle. Sponsor/Exhibitor recipients have no rights or interests pertaining to the lists. Battelle reserves the right to reject any list request for any reason. The information in the lists MUST NOT be sold, rented, disclosed or transferred to another party, entered in electronic databases, duplicated, saved, stored, or reproduced by the Sponsor or Exhibitor.

The lists are provided “as-is” and may contain typographical and other errors. Battelle makes no warranties, guarantees, or representations regarding the lists, including about the deliverability (physical or electronic) of the lists. BATTELLE HEREBY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. BATTELLE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Battelle will not be liable for any claims, damages, or liabilities made to attendees from the Sponsor or Exhibitor, or by attendees. Each list will contain only the attendees that have OPTED-IN to participate in the attendee registration list. Each list will contain the following fields, as provided by the attendee, when they registered: first name, last name, company, physical mailing address, and email address. Sponsor or Exhibitor’s uses of the list must be in accordance with applicable privacy laws and regulations.

You/Your Company hereby indemnify and hold harmless Battelle and the Bioremediation Symposium against any claim, damage, expense (including attorney fees), liability, or obligation of Battelle or the Bioremediation Symposium by reason of Your use and custody of the lists. Stated or implied endorsement by Battelle or the Bioremediation Symposium through copy and/or layout is prohibited. You/Your Company understand and agree that the lists are seeded and monitored to ensure appropriate use as outlined in this agreement. You may not employ any method to detect seeded or decoy names or alter/eliminate them. Unauthorized uses/users may result in loss of eligibility to participate in Battelle’s events.

• Each list may be used only ONE TIME for either a physical mailing or email blast and the list must be deleted/not retained after use.
• Each list may be used for the express purpose of promoting the Sponsor or Exhibitor’s participation in the 2023 Bioremediation Symposium and may not be used to auto-enroll attendees in email marketing campaigns, company newsletters, for membership solicitations, fund-raising, or to promote competing events.
• The mailing or email must include the Sponsor or Exhibitor’s booth number.
• Email blasts may not contain other recipients in the “To:” or “CC:” field.
• The Battelle logo may not be used in either the physical mailing or email blast.