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Contact Information

If you are searching for a small business that is responsive to your needs and provides high-quality work at reasonable rates, just give us a call. We would be glad to discuss your specific needs and provide a cost estimate for our services.

Beverly J. Campbell, President

301-670-4990
bcampbell@scgcorp.com

Stacy Philipson Grenis, Vice President of Administration

301-670-4990
sphilipson@scgcorp.com

The Scientific Consulting Group, Inc.
656 Quince Orchard Road, Suite 210
Gaithersburg, Maryland 20878-1409
Fax: 301-670-3815

Open Positions

The Scientific Consulting Group, Inc. is looking for a Budget Analyst to be based on-site at our client facility located in Rockville, MD.

Background

The Office of AIDS Research (OAR) coordinates the scientific, budgetary, legislative, and policy elements of the NIH AIDS research program and serves as the principal liaison with HHS, other federal agencies, and domestic and international governmental and non-governmental organizations on behalf of NIH AIDS-related research. Each year, the OAR oversees the Congressionally mandated development of the comprehensive NIH AIDS-related research plan and budget, based on scientific consensus about the most compelling scientific priorities and opportunities that will lead to new tools in the global fight against HIV/AIDS. This planning process follows the NIH practice of soliciting comments through the issuance of a Request for Information (RFI). Historically, the plan has established the NIH AIDS research agenda in the following Scientific Areas of Emphasis: Natural History and Epidemiology; Etiology and Pathogenesis; Therapeutics; Vaccines; and Behavioral and Social Science; Microbicides; Training, Infrastructure, and Capacity Building; Information Dissemination; and starting in FY 2017, Toward a Cure.

As the epidemic has evolved, the OAR has recognized the need to bring additional focus to several cross-cutting research areas to include: Racial and Ethnic Minorities; Women and Girls; HIV Prevention Research; International Research; Genetics and Genomics; and HIV and Aging. In August 2015, Dr. Francis Collins, the NIH Director, issued a statement (https://grants.nih.gov/grants/guide/notice-ftles/NOT-OD-15-137.html) identifying the Overarching HIV/AIDS research priorities for the NIH for the next 3-5 years. Annually, the OAR develops the Congressionally mandated trans-NIH AIDS research budget, which is tied to the “NIH-wide Plan for HIV/AIDS Related Research."

The OAR Budget Office has expanded their responsibilities related to the NIH HIV/AIDS program. With these expanded responsibilities the office needs more advanced analytical and technical skills to accommodate the level of work required. The tasks outline below are indicative of the level of work to be performed.

Scope of Work:

The contractor will work with the COR and other appropriate NIH officials and staff to:

Performance Requirements

Task 1: Budget Presentation —Assist with the COR and OAR budget staff on various aspects of the budget process, e.g., presenting and monitoring the programs and budgets of the Institutes and Centers of the NIH.

Deliverables

  • Perform detailed analysis on various AIDS/Non-AIDS budget information submitted by individual Institutes and Centers of the NIH.
  • Serve as a liaison between the OAR and other NIH Institutes to help with issues regarding program and budgetary concerns such as deviation from policy or special exceptions.
  • Ensure the safeguarding of files containing administrative confidential and/or sensitive information.
  • Coordinate and consult with IC budget staff in order to meet and discuss budgetary concerns.
  • Prepare detailed written summaries of analysis performed.
  • Compiles narrative and statistical material and prepares exhibits and other background information concerning the OAR budget for use in briefing high level OAR officials, OMB and Congressional budget requests.
  • Distills information into graphic form as appropriate.
  • Develops and coordinates the data necessary to provide draft language to the Appropriation committees for use in reports, bills and acts.
  • Prepares background material concerning the assigned program for use in briefing to officials schedule to appear before Congressional appropriations committees or other oversight groups.
  • Prepares questions pertaining to OAR program areas in anticipation of Congressional interest at the time of hearings, and aids in developing related material used to brief OAR Director for testimony.
  • Performs similar information-gathering and budget justification tasks in response to requests from Congress and for occasional public requests which do not require high-level Executive Branch clearance.

Task 2: Budget Formulation—Work with the individuals Institutes and Centers to collect and analyze information to formulate OAR’s budget.

Deliverables

  • Coordinates the formulation of the budget for the assigned program area according to guidelines from NIH, DHHS and OMB. Areas may include intramural and/or extramural activities as well as administrative support.
  • Analyzes budget revisions and provide assigned program area with evaluation and guidance on budget submissions – both narrative and tabular. This may include rewriting selected portions to assure that the budget submissions are consistent with Executive Branch policy and program requirements.
  • Tracks all financial decisions affecting work in the assigned areas.
  • Checks accuracy and adequacy of budget data submitted/developed in support of budget estimates by comparison with historical documents, trend data, and program knowledge.

Task 3: Budget Execution- work with OAR staff to manage the operating budget and achieve the purpose and objects for which budgets were approved.

Deliverables

  • Monitors the execution of the approved operating budget for assigned program areas to assure that funds are properly allocated and are being obligated in a timely and effective manner in support of authorized program objectives.
  • Recommends adjustments, such as redistribution of funds, in response to changes in programs, IC policy, and/or availability of funds. Identifies proposals that would result in the need for reprogramming of funds and brings such issues to the attention of both the program manager and the supervisor.
  • Analyzes and evaluates continual changes in program plans and funding and their effect on financial and budget program milestones.
  • Provides advice and assistance to managers in the development of budget requests and related supporting documentation.
  • Drafts procedural instructions and policy guidance for use by managers in planning and estimating funding needs.
  • Reviews, analyzes and edits budget requests submitted by managers from assigned program areas to assure that they conform to OAR, NIH and OMB policies and guidelines, and to reconcile estimates with current levels of expenditure.
  • Analyzes budgetary and fiscal data for various purposes, including monitoring, reviewing and recommending new or changed methods of procedure.
  • Recommends alternative options in situations where IC policy cannot be achieved due to limitations implied in governing bills, reports, etc.
  • Analyzes financial and budgetary relationships to develop recommendations for financial and/or budgetary actions.
  • Maintains and upgrades systems or databases related to assigned areas.
  • Recognizes need to develop new formats to display information in the assigned area and seek appropriate assistance from applicable staff when necessary to accomplish this requirement.
  • Assists in developing recurring repots as well as ad-hoc status reports.

Task 4: Budget Analytics and Reconciliation- Work with OAR staff and NIH ICs to reconcile the operating budget, review transactions, and supporting documentation, and resolve any discrepancies that are discovered.

Deliverables

  • Work with individual ICs to help solve program discrepancies for the AIDS grants awarded and serviced, and ensure funds are allocated and obligated according to the scientific priorities outlined in the trans-NIH plan for HIV/AIDS research.
  • Utilize NIH systems such as Query, View, and Report (QVR), the AIDS Project Query System (PQS), Information for Management, Planning, Analysis, and Coordination (IMPAC), AIDS Budget System (ABS), and Manual Categorization System (MCS) or other systems to analyze and evaluate AIDS research programs and funding to prepare tabular data.
  • Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
  • Analyze, monitor, and prepare funding plans and organization spending projections for programs/processes.
  • Coordinates the formulation of the budget for the assigned program area according to guidelines from NIH, DHHS and OMB. Areas may include intramural and/or extramural activities as well as administrative support.
  • Analyzes budget revisions and provide assigned program area with evaluation and guidance on budget submissions – both narrative and tabular. This may include rewriting selected portions to assure that the budget submissions are consistent with Executive Branch policy and program requirements.
  • Tracks all financial decisions affecting work in the assigned areas.
  • Checks accuracy and adequacy of budget data submitted/developed in support of budget estimates by comparison with historical documents, trend data, and program knowledge.

Task 5: Budget Reporting, and Recordkeeping- Work with the COR and the OAR budget team to respond to various internal and external budget and data requests.

Deliverables

  • Develop and present documentation on various budget processes.
  • Assist OAR budget team with written responses to OAR-related inquiries from the public, advocacy groups, and other Federal agencies with the limitation of approving agency responses to request and the approval of agency responses to the administrative appeals of denials of the Freedom of Information Act request
  • Maintain detailed records of internal OAR funding documents and memoranda of understanding as well as detailed records of funding by individual Institutes and Centers.
  • Process inter/intra agency agreements and direct funding citations in keeping with NIH-defined budget authority levels.
  • Utilize a high level of expertise to prepare written products and effectively articulate and explain information on OAR programs and policies.
  • Work with a team that advises system developers and IT staff on ways to improve and develop new automated computer systems to support program monitoring/evaluation, and financial data collection.
  • Develop workflow processes to establish baselines for system development and or enhancements.
  • Participate in the User Acceptance Testing to ensure that the system provided by the developers meet the specifications as outlined by the subject matter experts.
  • Work with the team to develop training materials and conduct the hands-on classroom training provided to the NIH staff on operating the new OAR systems.

Task 6: Portfolio Management— Work as a full-Service Budget Analyst, assisting ICs with their portfolio throughout all aspects of the OAR and Federal Budget Processes.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Develop working relationships with ICs’ budget and program staff.
  • Serve as a resource for the special programs and issues related to assigned ICs.

Task 7: Project Management— Manage special project assigned to the analyst throughout the fiscal year.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Coordinate all project activities.
  • Be the liaison between OAR Budget and external parties.
  • Provide meeting support.
  • Track and communicate project status.
  • Provide status report outs.

Requirements

  • An undergraduate degree is required. Advanced degree favored.
  • Experience as a budget or financial analyst is required.
  • Must obtain and maintain a security clearance commensurate with the position.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Submit a monthly status report due with the monthly invoice
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidate should submit resume and cover letter stating salary requirements and explaining how you would be an asset to our team.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The Scientific Consulting Group, Inc. is looking for a Career Development Program Lead to be based on-site at our client facility located in Bethesda, MD.

Background:

ORWH was the first Public Health Service office dedicated specifically to women's health. The Office was established at the NIH on September 10, 1990. The Office was reaffirmed by statute in congressional legislation by the NIH Revitalization Act of 1993 to serve as the focal point for women's health research at the NIH, reporting directly to the NIH Director, and working in a collaborative partnership with the Institutes, Centers, and Offices. Congress assigned a far-reaching leadership role to the ORWH Director by mandating that the Director be responsible for the following:

  1. Advise the NIH Director and staff on matters relating to research on women's health
  2. Strengthen and enhance research related to diseases, disorders, and conditions that affect women
  3. Ensure that research conducted and supported by NIH adequately addresses issues regarding women's health
  4. Ensure that women are appropriately represented in biomedical and biobehavioral research studies supported by the NIH
  5. Develop opportunities and support for recruitment, retention, re-entry, and advancement of women in biomedical careers
  6. Support research on women's health issue

Scope of work:

The contractor shall work with the ORWH Associate Director on Careers, ORWH staff, and other appropriate NIH officials and staff to implement and expand the ORWH careers efforts in the development of multiple concepts, implementation of educational programs and management of projects as defined below.

Task 1: Support the ORWH-led Careers efforts to include a Challenge Concept or others in a timely fashion.

Deliverables: The tasks include, but are not limited to notes, drafts, final products (such as reports and slides).

Task 2: Work with ORWH Careers Associate Director or the Deputy Director /Director and ORWH staff to develop and implement project plan to launch and implement the Challenge concept or others

Deliverable: An implementable program plan, evaluation approach that may include process and outcomes evaluations and that can be undertaken and/or led by ORWH staff in the future.

Task 3: Work with the ORWH Deputy Director/ Associate Directors or others including ORWH and IC staff and other stakeholders to develop the concepts including the Challenge.

Deliverable: The tasks include, but are not limited to notes, meeting outputs, drafts, project plans, outreach plans, management plans for the application process, and final products (such as reports, recommendations, models).

In addition, the contractor shall provide advice/recommendations to the ORWH Director, Deputy Director or Associate Director and the COR on scientific and programmatic areas as they emerge.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Submit a monthly status report due with the monthly invoice
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Quality:

Work is expected to be expert level, accurate and complete at all times, and error-free in terms of grammar, punctuation, and format. ORWH may be expected to make stylistic changes but those are expected to be minimal, at the determination of the COR. Any work to be redone for reasons other than stylistic purposes shall be done at the expense of the contractor and not billed to NIH.

Educational Requirements:

MS or PhD in biomedical education, or
MS or PhD in organizational development, or
MS or PhD in a biomedical program

Experience:

  • Leading or implementing a career development program at a teaching or biomedical institution.
  • Project or program management
  • Experience leading diversity and inclusion programs
  • Leading awards competitions, preferred
  • Leading or performing organizational change in educational programs

Interested candidate should submit resume and cover letter stating salary requirements and explaining how you would be an asset to our team.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Front Office Coordinator. Position will be based at our client site in Rockville, MD.

Background

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that U.S. Government research dollars are invested in the areas of highest scientific priority. OAR receives the total Congressional NIH budget allocation for HIV/AIDS ($3 B in FY 2018) and distributes funds to the NIH institutes and centers (ICs) which conduct HIV research directly and fund research in the U.S. and internationally.

OAR annually solicits input from the scientific community, HIV/AIDS community members and advocates, and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV transmission; to develop effective treatments and interventions for HIV; to discover a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities, translate discoveries into public health, and advance the NIH HIV/AIDS research agenda. Underpinning across all the HIV research priorities are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

Scope of work

This position performs all duties consistent with a Front Office Coordinator for the Immediate Office of Directors (IMOD) senior level executives. The individual, at all times, maintains professionalism, composure and confidentiality. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR. Use diplomacy and negotiation skills to make arrangements and work to ensure that meeting requests are responded to appropriately and in a timely manner (e.g., frequent reminders, tracking log, etc.). This individual will also provide backup administrative support to the OAR Director and Deputy Director.

The contractor will work with the COR and other appropriate NIH officials and staff to perform the following:

Task 1: Immediate Office of the Director (IMOD) Management

Serve as a key member of the IMOD support team. Serve as the subject matter expert to both OAR Directors to ensure that the IMOD functions efficiently so they can focus on the OAR mission. These tasks may also be performed for the OAR Director, if needed. Tasks include but are not limited to:

  • Helping to maintain the front office as a quiet area conducive to work with minimal distractions.
  • Receiving visitors, and as needed, directing them to the waiting area, or announcing them before they enter the Director and Deputy offices.
  • Anticipating changes or needed items.
  • Knowledge of both Director’s calendar, reconciling competing priorities as needed by Director’s Special Assistant, responding to meeting requests, and keeping Directors apprised of changes.
  • Arranging meeting space, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to distinguished meeting attendees.
  • Photocopying, and assembling printed materials as needed.
  • Proactively and in an interrupting manner ensuring that both Directors has sufficient supplies and other materials for work.
  • Suggesting strategies to improve front office operations, including implementing strategies to organize incoming and outgoing correspondence and other documents for the office.
  • Provide input to SOPs to reflect new or updated, and approved procedures.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.
  • Reminders so the OAR Directors attends meetings on time. Reminders may be electronic, verbal, or other depending on OAR’s preference.
  • Meeting materials provided to Directors and meeting attendees in advance of the meeting. This includes but is not limited to meeting folders and background materials.
  • As needed, take notes at meetings and list follow-up or other action items requiring the attention of the Deputy Director and Director.
  • Procedures should be updated at least monthly.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the IMOD. Tasks include but are not limited to:

  • Drafting and editing written materials, including correspondence, reports, and forms, official duty memoranda. Serve as alternate liaison for reports, including DDRMS, NIH Monthly Director’s Report, NIH Week-Ahead Report and 30-Day Look-Ahead Report.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • In the absence of the Director’s Special Assistant, serving as the Executive Secretary to the NIH AIDS Executive Committee (NAEC). Duties include preparing meeting agendas and minutes and managing Skype meeting.
  • Entering documents into the Document Tracking System and/or Incoming Requests Tracking System as soon as items are received.
  • Photocopying and assembling printed materials as needed.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and Incoming Requests Tracking System as soon as items are received.
  • Creating and tracking documents via paperless environment
  • Uploading documents into SharePoint and managing electronic workflows

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Track, record, and direct incoming and outgoing office documents. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Following established procedures for tracking documents.

Task 3: Office Coordination and Administration

This task involves providing coordination, administration and collaboration among the front office staff.

  • Coordinates the activities of the other administrative staff in the OAR front office.
  • Perform all duties consistent with supporting the Director and Deputy Director, both senior level executives, and in the case of the Deputy Director, a flag officer in the U.S. Public Health Service.
  • Back up both the Director’s Special Assistant and the Deputy Director’s Program Support Assistant when they are out of the office or when they are otherwise occupied and require assistance.
  • Understand and administer U.S. PHS flag officer protocol and assure that all logistical arrangements and office functions account for flag officer protocol.
  • Responsible for tracking incoming requests to the front office and deliverables produced by the front office.

Deliverables

  • Weekly report out to Director and Deputy Director on status of activities and tasks
  • Respond with written or verbal communication to OAR’s Management Advisory Team (MAT) ad hoc request
  • Providing flexibility, support and knowledge of front office activities as needed
  • Follow establish office procedures and provide customer service

Requirements

  • Bachelor’s degree required
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem-solving skills
  • Attention to detail, planning, and organization skills
  • Ability to handle multiple ongoing assignments at once
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint, and Skype for Business) and SharePoint
  • 5+ years’ executive assistant experience

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant. Position will be based at our client site in Bethesda, MD.

Background

The Executive Office within the NIH Office of the Director requires an additional member of their administrative team who can serve as a travel reviewer and perform general administrative duties.

Scope of work

As a program support assistant in the Executive Office, the individual maintains professionalism and composure at all times. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Travel

The contractor’s primary function is to serve as a travel reviewer.

  • Reviews domestic and foreign travel requests from the OD to ensure that travel requests are consistent with approved travel.
  • Completes comparison documents to identify the best value transportation (e.g., taxi vs rental car)
  • Arranges transportation to and from the location.
  • Processes reimbursements.
  • Prepares travel conference packages and tracking them for completion.
  • Prepares other travel folders to support Executive Office travel.
  • Coordinates with Omega Travel as needed
  • Enters information into Concur (CGE)
  • Coordinates with Fogarty International Center, as needed, on official passports, Visas, or State Department clearance
  • Maintains travel files with traveler preferences
  • Maintains accurate records

Deliverables

  • Printed, emailed, or other communication of travel and registration logistics for leadership.
  • CGE travel entries
  • Approved travel conference packages

Task 2: Administrative Support

The assistant will be expected to provide administrative support. Work involves:

  • Receive and track paperwork through the Executive Office
  • Maintaining a task list (electronic and/or manual)
  • Perform a variety of administrative support duties, such as composing complex but nontechnical correspondence.
  • Receive visitors and telephone calls to the office, determine the nature of requests and direct callers to appropriate staff.
  • Take requests for appointments with Executive Office staff after checking on their availability, confirm all appointments, and reschedule appointments upon request of the supervisor or staff member.
  • Play a primary role or assisting in orienting new staff to their roles.
  • Serving as the backup for other assistants in the office.
  • Providing communications support as needed. Examples of tasks in this area may include ensuring Executive Office web content is current, assisting in updating the communication plan, drafting letters, assisting with social media efforts, etc.
  • Providing support to other staff as needed. Examples of tasks here include supporting teams, assisting staff in responding to calls for data, researching content for presentation slide decks, etc.
  • Keeping the calendar current, reconciling competing priorities, responding to meeting requests, and keeping leadership apprised of changes.
  • Arranging meeting space and obtaining, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to leadership and meeting attendees.
  • Using diplomacy and negotiation skills to make arrangements and ensure that meeting requests are responded to appropriately and in a timely manner.
  • Anticipating changes or needed items.
  • Coordinating the receipt and transfer of meeting materials.

Deliverables

  • Daily, weekly, monthly reports on tasks at hand and coming up as may be established/requested.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.
  • Other deliverables, as defined by the specific task

Requirements

  • Experience with the Government Travel System, Concur or CGE - required
  • Bachelor’s degree preferred
  • Strong written and communications skills required
  • Ability to multi-task
  • Minimum of 3-5 years office administration experience; college degree with some administrative experience can bypass this requirement
  • Attention to detail, planning, and organization skills
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in North Bethesda/Rockville, MD.

Scope of work:

This position performs all duties consistent with an OAR Program Support Assistant (PSA). The individual, at all times, maintains professionalism and composure. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. Serves as backup to other administrative staff who provide support for senior OAR staff.

The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Administrative Support

The assistant will be expected to provide administrative support and procedures for all OAR staff. Work involves:

  • Receive visitors and answer telephone calls to the office, determine the nature of requests and direct callers to appropriate staff, and maintain accurate document tracking of visitors and calls.
  • Take reservations and maintain calendars for conference and huddle rooms, and serve as the liaison between OAR and NIAID to reserve NIAID conference rooms.
  • Maintain shared calendars and accounts for working group meetings, conference rooms, staff leave, eFax, etc.
  • Photocopying, and assembling printed materials as needed.
  • Backup and OAR PSAs as needed.

Deliverables

  • Direct incoming visitors and call immediately upon receipt.
  • Accurately track visitors, calls, and room reservations.
  • Accurately and timely maintained calendars.
  • Respond to written and verbal communications continuously throughout the day.
  • Products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.
  • Weekly reports on tasks performed.

Task 2: Office Supplies

The assistant will be expected to organize the OAR office supplies and materials. Work involves:

  • Ensure copy machines are filled daily with paper, maintain adequate supply of printer cartridges, and serve as the POC for copy machines repairs.
  • Serve as the coordinator of OAR office supplies, maintain adequate inventory, place orders for office supplies using the Purchasing Online Tracking System (POTS), and follow standard operating procedures.
  • Communicate with OAR Property Custodial Officer to ensure IT equipment purchases have property decals before distribution.
  • Maintain adequate supply and records for parking passes and Metro cards, following standard operation procedures.

Deliverables

  • Copy machines are functioning daily.
  • Before POTS orders are placed, check NIH Supply Store for availability before outside vendors are initiated; use approved source vendors; follow up on new and back-orders; request refunds and credits when indicated; keep OAMC purchasing agent informed of changes to orders for reconciling federal purchase card accounts.
  • Logs of requests for supplies, parking and metro as well as inventories.
  • Routine updates on work and progress as requested.

Task 3: Records and Distribution Lists

  • Maintain current OAR staff directories, email distribution lists, and organizational charts.
  • Backup the OAR records custodial official.

Deliverables

  • Updated directories, email distribution lists, and organizational charts within three business days of staff changes.
  • Accurately maintained records files, including owner, location, file subject, description/type, etc.

Requirements

  • Bachelor’s degree preferred
  • Dependable attendance and minimal unplanned absences

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Consulting firm in Gaithersburg, MD, has a full-time position available for an experienced Science Writer/Editor with at least 5 years of scientific/technical writing and editing experience. MS degree required; Ph.D. preferred in biomedical/life sciences. Diverse writing experience a plus (preparation of detailed scientific meeting summaries, technical reports, articles, strategic plans, and other documents). Please provide 3 writing and/or editing samples. Excellent benefits.

Interested candidate should submit resume and cover letter stating salary requirements, along with the writing samples.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Science Writer for a temporary position. Position will be based at our client site in Rockville, MD.

Background:

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that research dollars are invested in the areas of highest scientific priority. OAR receives the total HIV/AIDS allocation ($3 B in FY 2019) and distributes funds to the NIH institutes and centers that conduct HIV research directly and fund research in the US and internationally.

OAR annually solicits comments from scientists, AIDS advocates and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV; to develop treatments and find a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities. Underpinnings across all the research are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

OAR represents NIH AIDS research with the scientific community, advocates, people living with HIV, policymakers, grant-makers, media and other stakeholders.

Scope of Work

This position procures the services of a Science Writer to support the OAR and its efforts to disseminate scientific information. The Science Writer will perform a variety of writing projects to communicate information about OAR programs and accomplishments to the general public, the scientific community, the medical profession, and public advocacy groups, as well as to advise OAR leadership on effective communications strategies. This will include tasks, projects, and other activities in support of the OAR Director and staff, NIH AIDS Representatives and members of the NIH AIDS Executive Committee (NAEC). Working with, and at the direction of, the Contracting Officer’s Representative (COR) in consultation with OAR Leadership, the Science Writer will work to ensure the successful planning, developing, and implementation of innovative strategies to disseminate scientific information. The contractor will work with the COR, OAR leadership and other appropriate employees to accomplish work that includes but is not limited to:

Task 1: Data Analytics Reporting

This task involves:

  • Write scientific reports on HIV topics
  • Recommend charts and graphics to visually convey data
  • Plan and develop communications to inform stakeholders of new and ongoing research involving HIV data trends
  • Prepare complex scientific information, research and practices
  • Prepare requested documents and products

Deliverables

  • Weekly reports on activities
  • Reports and other documents related to HIV research
  • Other requested products produced by or ahead of deadlines and in line with the assigned objectives
  • Products of high quality with no inaccuracies, minimal editorial errors, and concise and relevant content to the task at hand
  • Routine updates on work and progress as requested

Task 2: Document Development and Management

This task involves providing support for writing, editing, drafting electronic, and other files or materials. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or editing, proofreading Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other scientific communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as scientific writer to various committees. Duties include supporting meeting agendas, minutes and tracking action items.
  • Performing document editing/writing, spreadsheet-based tracking, and/or other related tasks as needed under the direction of a designated OAR Team Lead POC for project-specific activities.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications daily.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Masters or higher degree in public health, health sciences, or related degree required. A PhD is highly desired.

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in Rockville, MD.

Background

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that U.S. Government research dollars are invested in the areas of highest scientific priority. OAR receives the total Congressional NIH budget allocation for HIV/AIDS ($3 B in FY 2018) and distributes funds to the NIH institutes and centers (ICs) which conduct HIV research directly and fund research in the U.S. and internationally.

OAR annually solicits input from the scientific community, HIV/AIDS community members and advocates, and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV transmission; to develop effective treatments and interventions for HIV; to discover a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities, translate discoveries into public health, and advance the NIH HIV/AIDS research agenda. Underpinning across all the HIV research priorities are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

Scope of work:

This position performs all duties consistent with a Program Support Assistant for the Operations team. The individual, at all times, maintains professionalism, composure and confidentiality. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR.

The contractor will work with the COR and other appropriate NIH officials and staff to perform the following:

Task 1: Administrative Support

The assistant will be expected to provide administrative support for scientific staff members. Tasks include but are not limited to:

  • Performing travel logistics planning and coordination.
  • Serving as a backup on relevant NIH enterprise systems, including Purchasing Online Tracking System (POTS) and CGE, the NIH travel system.
  • Supporting OAR committees, work groups and tasks forces.
  • Arranging meeting space, obtaining and confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to meeting attendees.
  • Setting up audio visual equipment for use at meetings.
  • Suggesting strategies to improve the team’s performance, including implementing strategies to optimize webinars.
  • Making edits to and/or providing input on SOPs to reflect new or updated, and approved procedures.

Deliverables

  • Weekly reports on activities and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • POTS activities should occur within 24 hours of receipt of task.
  • OAR staff travel needs include, but are not limited to, reservations, transfers, changes, and cancellations as well as reimbursements`. Reservations include booking domestic and international air travel, hotels and rental cars.
  • As needed, take notes at meetings and list follow-up or other action items requiring the attention of the federal task manager.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the OAR. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Photocopying and assembling printed materials as needed.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as a support staff to various committees. Duties include preparing meeting agendas and minutes and tracking action items.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Bachelor’s degree preferred
  • NIH travel experience preferred
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem-solving skills
  • Attention to detail, planning, and organization skills
  • Ability to handle multiple ongoing assignments at once
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint, Skype for Business) and SharePoint

Deliverables:

In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For all positions, candidates should send resumes to recruitment@scgcorp.com.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Locations

SCG Gaithersburg

656 Quince Orchard Road
Suite 210
Gaithersburg, MD 20878

SCG Frederick

7315A Grove Road
Frederick, MD 21704