Contact

Contact Information

If you are searching for a small business that is responsive to your needs and provides high-quality work at reasonable rates, just give us a call. We would be glad to discuss your specific needs and provide a cost estimate for our services.

Beverly J. Campbell, President

301-670-4990
bcampbell@scgcorp.com

Stacy Philipson Grenis, Vice President of Administration

301-670-4990
sphilipson@scgcorp.com

The Scientific Consulting Group, Inc.
656 Quince Orchard Road, Suite 210
Gaithersburg, Maryland 20878-1409
Fax: 301-670-3815

Open Positions

For all positions, candidates should send resumes to recruitment@scgcorp.com.

Consulting firm in Gaithersburg, MD seeks an Administrative Assistant who will be based at our client site in North Bethesda/Rockville. The contractor will independently provide support services to satisfy the overall operational objectives of the Office of the Director (OD), Division of Program Coordination and Planning and Strategic Initiatives (DPCPSI), Office of Research Infrastructure Programs (ORIP). The primary objective is to provide services and deliverables through performance of support services.

Tasks/Services

The contractor shall:

  • Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
  • Update and maintain staff calendars; ensure that staff attends meetings; coordinate all meeting materials and provide to the staff prior to the meeting.
  • Set up and coordinate meetings and events for the office; query for attendees' schedules; reserve conference space; ensure that room, Web Ex, Zoom, Skype, and/or conference line is set up correctly and all materials are available for the meeting; make sign-in sheets and other ways to account for attendance; document major meeting findings or actions.
  • Analyze requests for approval of conference and meetings, requests to attend meetings, and recommend any required changes.
  • Maintain current knowledge of Conference/Meeting Approval Process and summarize changes and updates for ORIP staff.
  • Maintain current knowledge of Travel Approval Process and summarize changes and updates for ORIP staff.
  • Examine and make recommendations for approval for actions within the CGE System.
  • Make recommendations on any purchases made for ORIP, including review of orders in the POTS system.
  • Place procurement orders with the proper justifications and documentation through the NIH POTS system.
  • Work with the Office of Research Facilities and/or Office of Research Services and others in the Office of the Director and NIH to coordinate any building maintenance, repairs or renovations.
  • Submit Help Desk tickets as needed to remediate IT or phone or other communications issues.
  • Develop and maintain spreadsheets to combine data related to ORIP data calls.
  • Track, record, and direct incoming and outgoing office documents.
  • Create spreadsheets, word documents, slides and other documents as requested by ORIP staff.
  • Set-up and maintain SharePoint sites for ORIP-related activities.
  • Draft and edit various written materials: correspondence, reports, and various forms, official duty memoranda, individual/mass mailings, create and maintain PowerPoint slides for presentations, generate meeting minutes, agendas, and other communication materials for proper format, reference citations, grammar, punctuation, and spelling.
  • Perform data entry, and maintain and utilize databases; generate queries and reports from databases (e.g., QVR) as needed.
  • Request and process various services and orders for: purchase orders, office supplies, CIT assistance, printing services, phone services, computer equipment, maintenance agreements for equipment, visitors parking stickers, facility management, request price quotes.
  • Provide support with timekeeping duties in ITAS: add new employees; ensure that all timecards are approved; provide expertise on intricate timecard error resolution; make recommendations and assist with timecard audits.
  • Be responsible for coordinating the activities of the Trans-NIH Nonhuman Primate Resource Planning Working Group (NHPRP WG). This includes, but is not limited to:
    • schedule meetings; prepare materials for meetings; reserve conference rooms, ensure that room, Web Ex, Zoom, and/or conference line is set up correctly and all materials are available for the meeting; make sign-in sheets and other ways to account for attendance;
    • document major meeting findings or actions, prepare written meeting minutes, circulate to members and revise as needed; assist with preparing reports related to the tasks of the NHPRP WG;
    • communicate with members through calendar invitees, email, phone, and SharePoint site; set up and maintain a SharePoint site for the activities of the NHPRP WG; Ensure that only cleared or approved content is posted on this site.

Deliverables

Upon request, the contractor shall provide documentation evidence of any and/or all work product, including, but not limited to, the following tasks:

  • Work products and documents related to updating and maintaining calendars; coordinate meetings, meeting materials; schedule conference rooms and audiovisual equipment.
  • Work products and documents related to preparing documents, group correspondence,
  • Work products and documents related to preparing spreadsheets; coordinate data calls, meeting minutes and reports.

Position Requirements

The contractor must have:

  • College education preferred; High School Diploma or GED required.
  • Minimum of 3-5 years of related experience.
  • Minimum of intermediate level knowledge of SharePoint.
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).
  • Strong communication skills, both oral and written.
  • Excellent analytical, organizational, interpersonal and time management skills.
  • Attention to detail, planning, and organization skills.

Interested candidate should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The Scientific Consulting Group, Inc. is looking for a Budget Analyst to be based on-site at our client facility located in Rockville, MD.

Background

The Office of AIDS Research (OAR) coordinates the scientific, budgetary, legislative, and policy elements of the NIH AIDS research program and serves as the principal liaison with HHS, other federal agencies, and domestic and international governmental and non-governmental organizations on behalf of NIH AIDS-related research. Each year, the OAR oversees the Congressionally mandated development of the comprehensive NIH AIDS-related research plan and budget, based on scientific consensus about the most compelling scientific priorities and opportunities that will lead to new tools in the global fight against HIV/AIDS. This planning process follows the NIH practice of soliciting comments through the issuance of a Request for Information (RFI). Historically, the plan has established the NIH AIDS research agenda in the following Scientific Areas of Emphasis: Natural History and Epidemiology; Etiology and Pathogenesis; Therapeutics; Vaccines; and Behavioral and Social Science; Microbicides; Training, Infrastructure, and Capacity Building; Information Dissemination; and starting in FY 2017, Toward a Cure.

As the epidemic has evolved, the OAR has recognized the need to bring additional focus to several cross-cutting research areas to include: Racial and Ethnic Minorities; Women and Girls; HIV Prevention Research; International Research; Genetics and Genomics; and HIV and Aging. In August 2015, Dr. Francis Collins, the NIH Director, issued a statement (https://grants.nih.gov/grants/guide/notice-ftles/NOT-OD-15-137.html) identifying the Overarching HIV/AIDS research priorities for the NIH for the next 3-5 years. Annually, the OAR develops the Congressionally mandated trans-NIH AIDS research budget, which is tied to the “NIH-wide Plan for HIV/AIDS Related Research."

The OAR Budget Office has expanded their responsibilities related to the NIH HIV/AIDS program. With these expanded responsibilities the office needs more advanced analytical and technical skills to accommodate the level of work required. The tasks outline below are indicative of the level of work to be performed.

Scope of Work:

The contractor will work with the COR and other appropriate NIH officials and staff to:

Performance Requirements

Task 1: Budget Presentation —Assist with the COR and OAR budget staff on various aspects of the budget process, e.g., presenting and monitoring the programs and budgets of the Institutes and Centers of the NIH.

Deliverables

  • Perform detailed analysis on various AIDS/Non-AIDS budget information submitted by individual Institutes and Centers of the NIH.
  • Serve as a liaison between the OAR and other NIH Institutes to help with issues regarding program and budgetary concerns such as deviation from policy or special exceptions.
  • Ensure the safeguarding of files containing administrative confidential and/or sensitive information.
  • Coordinate and consult with IC budget staff in order to meet and discuss budgetary concerns.
  • Prepare detailed written summaries of analysis performed.
  • Compiles narrative and statistical material and prepares exhibits and other background information concerning the OAR budget for use in briefing high level OAR officials, OMB and Congressional budget requests.
  • Distills information into graphic form as appropriate.
  • Develops and coordinates the data necessary to provide draft language to the Appropriation committees for use in reports, bills and acts.
  • Prepares background material concerning the assigned program for use in briefing to officials schedule to appear before Congressional appropriations committees or other oversight groups.
  • Prepares questions pertaining to OAR program areas in anticipation of Congressional interest at the time of hearings, and aids in developing related material used to brief OAR Director for testimony.
  • Performs similar information-gathering and budget justification tasks in response to requests from Congress and for occasional public requests which do not require high-level Executive Branch clearance.

Task 2: Budget Formulation—Work with the individuals Institutes and Centers to collect and analyze information to formulate OAR’s budget.

Deliverables

  • Coordinates the formulation of the budget for the assigned program area according to guidelines from NIH, DHHS and OMB. Areas may include intramural and/or extramural activities as well as administrative support.
  • Analyzes budget revisions and provide assigned program area with evaluation and guidance on budget submissions – both narrative and tabular. This may include rewriting selected portions to assure that the budget submissions are consistent with Executive Branch policy and program requirements.
  • Tracks all financial decisions affecting work in the assigned areas.
  • Checks accuracy and adequacy of budget data submitted/developed in support of budget estimates by comparison with historical documents, trend data, and program knowledge.

Task 3: Budget Execution- work with OAR staff to manage the operating budget and achieve the purpose and objects for which budgets were approved.

Deliverables

  • Monitors the execution of the approved operating budget for assigned program areas to assure that funds are properly allocated and are being obligated in a timely and effective manner in support of authorized program objectives.
  • Recommends adjustments, such as redistribution of funds, in response to changes in programs, IC policy, and/or availability of funds. Identifies proposals that would result in the need for reprogramming of funds and brings such issues to the attention of both the program manager and the supervisor.
  • Analyzes and evaluates continual changes in program plans and funding and their effect on financial and budget program milestones.
  • Provides advice and assistance to managers in the development of budget requests and related supporting documentation.
  • Drafts procedural instructions and policy guidance for use by managers in planning and estimating funding needs.
  • Reviews, analyzes and edits budget requests submitted by managers from assigned program areas to assure that they conform to OAR, NIH and OMB policies and guidelines, and to reconcile estimates with current levels of expenditure.
  • Analyzes budgetary and fiscal data for various purposes, including monitoring, reviewing and recommending new or changed methods of procedure.
  • Recommends alternative options in situations where IC policy cannot be achieved due to limitations implied in governing bills, reports, etc.
  • Analyzes financial and budgetary relationships to develop recommendations for financial and/or budgetary actions.
  • Maintains and upgrades systems or databases related to assigned areas.
  • Recognizes need to develop new formats to display information in the assigned area and seek appropriate assistance from applicable staff when necessary to accomplish this requirement.
  • Assists in developing recurring repots as well as ad-hoc status reports.

Task 4: Budget Analytics and Reconciliation- Work with OAR staff and NIH ICs to reconcile the operating budget, review transactions, and supporting documentation, and resolve any discrepancies that are discovered.

Deliverables

  • Work with individual ICs to help solve program discrepancies for the AIDS grants awarded and serviced, and ensure funds are allocated and obligated according to the scientific priorities outlined in the trans-NIH plan for HIV/AIDS research.
  • Utilize NIH systems such as Query, View, and Report (QVR), the AIDS Project Query System (PQS), Information for Management, Planning, Analysis, and Coordination (IMPAC), AIDS Budget System (ABS), and Manual Categorization System (MCS) or other systems to analyze and evaluate AIDS research programs and funding to prepare tabular data.
  • Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
  • Analyze, monitor, and prepare funding plans and organization spending projections for programs/processes.
  • Coordinates the formulation of the budget for the assigned program area according to guidelines from NIH, DHHS and OMB. Areas may include intramural and/or extramural activities as well as administrative support.
  • Analyzes budget revisions and provide assigned program area with evaluation and guidance on budget submissions – both narrative and tabular. This may include rewriting selected portions to assure that the budget submissions are consistent with Executive Branch policy and program requirements.
  • Tracks all financial decisions affecting work in the assigned areas.
  • Checks accuracy and adequacy of budget data submitted/developed in support of budget estimates by comparison with historical documents, trend data, and program knowledge.

Task 5: Budget Reporting, and Recordkeeping- Work with the COR and the OAR budget team to respond to various internal and external budget and data requests.

Deliverables

  • Develop and present documentation on various budget processes.
  • Assist OAR budget team with written responses to OAR-related inquiries from the public, advocacy groups, and other Federal agencies with the limitation of approving agency responses to request and the approval of agency responses to the administrative appeals of denials of the Freedom of Information Act request
  • Maintain detailed records of internal OAR funding documents and memoranda of understanding as well as detailed records of funding by individual Institutes and Centers.
  • Process inter/intra agency agreements and direct funding citations in keeping with NIH-defined budget authority levels.
  • Utilize a high level of expertise to prepare written products and effectively articulate and explain information on OAR programs and policies.
  • Work with a team that advises system developers and IT staff on ways to improve and develop new automated computer systems to support program monitoring/evaluation, and financial data collection.
  • Develop workflow processes to establish baselines for system development and or enhancements.
  • Participate in the User Acceptance Testing to ensure that the system provided by the developers meet the specifications as outlined by the subject matter experts.
  • Work with the team to develop training materials and conduct the hands-on classroom training provided to the NIH staff on operating the new OAR systems.

Task 6: Portfolio Management— Work as a full-Service Budget Analyst, assisting ICs with their portfolio throughout all aspects of the OAR and Federal Budget Processes.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Develop working relationships with ICs’ budget and program staff.
  • Serve as a resource for the special programs and issues related to assigned ICs.

Task 7: Project Management— Manage special project assigned to the analyst throughout the fiscal year.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Coordinate all project activities.
  • Be the liaison between OAR Budget and external parties.
  • Provide meeting support.
  • Track and communicate project status.
  • Provide status report outs.

Requirements

  • An undergraduate degree is required. Advanced degree favored.
  • Experience as a budget or financial analyst is required.
  • Must obtain and maintain a security clearance commensurate with the position.

Deliverables: In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Submit a monthly status report due with the monthly invoice
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidate should submit resume and cover letter stating salary requirements and explaining how you would be an asset to our team.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The Scientific Consulting Group, Inc. is looking for a full-time Content Writer/Editor to be based on-site at our client facility located in Bethesda, MD.

Introduction

Equity, Diversity, and Inclusion (EDI) has undertaken an effort to strengthen the current enterprise branding and communications strategy and to revise, develop, and implement long-term strategic plans and immediate tactical recommendations to create greater awareness, impact, consistency, and results in EDI’s future communications and outreach across all channels and audiences.

In order to fully implement the new EDI brand and communications tactics in support of EDI’s goals, the Contractor(s) shall provide the services described under this task order.

The National Institutes of Health (NIH) has tasked EDI’s Technology, Marketing, and Communication (TMC) group with providing superior service and information to the NIH workforce by enhancing customer-facing processes and improving the customer experience. EDI will achieve this by supporting efforts to simplify processes at critical touchpoints and creating a logical digital path for consumers to access EDI resources. Since our target audiences turn to the web first to get information and answers to questions, we need to be ready for them.

  1. Content Writer/Editor to provide expert support for product development of but not limited to; Policy Guidance Memos, Director’s Messaging, Campaign messaging reviews, blog reviews and creation.

Scope

Content Writer/Editor - A full-time communications professional shall be responsible for providing a range of internal or external communication activities that include, but are not limited to: create, write, edit, and manage information for posting on the EDI website and the EDI intranet. This person would work closely with TMC communications team members and communications and other staff in the various offices within EDI to develop communications planning; research and program evaluation; promotion of EDI and its activities. As a Writer-Editor, this person must have the ability to assess, plan and manage information based on communications industry best practices. The successful candidate is responsible for ensuring all information on the site is up to date, meets AP Style requirements, web industry best practices, and TMC, EDI, and NIH brand standards.

  • To produce, distribute and track communications materials designed to expand EDI’s outreach efforts, the Contractor shall:
    • The Writer-Editor will identify areas in the EDI intranet for needed improvements, find and correct errors, and work with technical staff (SharePoint developers) to ensure implementation of requests.
      1. Creating and providing information resources for EDI staff, including standard operating procedures, resource documents, fact sheets, and point of contact resources for websites, implementing or crafting web site promotions, email newsletters, PowerPoint presentations, and user experience and adoption.
      2. Associated tasks include collaborating with EDI staff on communications efforts, interviewing EDI staff, writing up summaries of user input and/or content analysis, drafting new and updated content, creating templates in Word documents, mocking-up designs (e.g., wireframes) of where things should appear on the intranet or website, and working with developers on implementation.
  • Task List for Communications Contractor
    • Serve as a technical communications expert within the TMC communications team.
    • Develop and provide information resources for the variety of staff within EDI.
    • Ensure compliance with and execution of EDI and NIH policies, plans, and strategies for internal and external communications.
    • Support the provision of centralized communications services for, and coordinate communications activities within, EDI by providing technical writing and support to the communications staff.
    • Manage and provide oversight for content on web, intranet, and microsites. This includes creating mock-ups, writing original content, and editing submissions provided by other offices.
    • Consistently apply technical communications best practices and brand standards in all writing, editing and reviews of work.
    • Check PDFs and other documents for 508-compliance.
    • Apply technical communications standards to correct the organization of the content in SharePoint libraries which were mixed-up by the developers who were unfamiliar with standard communications practices.
    • Implement or craft web site promotions, email newsletters, PowerPoint presentations and user experience and adoption strategies.
    • As requested, help identify interested collaborators within EDI, conduct interviews, and prepare technical communications analyses and summarize interview results on user input, as needed.
    • Communicate and work collaboratively with developers on all implementation efforts.

Details of Required Services

Content Writer/Editor
Duties to support the team include, but are not limited to the following:

  • Write content for digital and print materials, including news articles, press releases, websites, newsletters, presentations, and other products to communicate about the division activities..
  • Work independently and in collaboration with scientific and technical experts to conduct background research and generate original ideas for print and digital products..
  • Manage the writing, editing and clearance processes to meet stringent deadlines and to ensure the highest quality materials..
  • Copyedit own work and the work of others to ensure consistency with HHS/NIH/OD/EDI/GEM/TMC writing, editing, and style specifications and standards..
  • Work with team to select photos and generate graphics used in combination with written materials, infographics and related products..
  • Ensure proper clearances through the division, Office, NIH, and Department of Health and Human Services, in accordance with established guidelines.

Deliverables and Timelines

Content Writer/Editor Support Deliverables/Timeframe

Deliverables Specifications Timeframe
Meeting agendas Generated and distributed to participating staff prior to meetings Ad-hoc
Meeting minutes Minutes and notes from individual staff interviews and meetings conducted with leadership and staff sent to Project Manager (PM) Ad-hoc
Project status reports Weekly project status reports provided to COR and outlining efforts, progress, and roadblocks Weekly
Content Audit Assessing the TMC content provided to the contractor by the Communications Specialist, Branch Chief or Program Manager. First Month of Period of Performance
Master list of content production schedule Spreadsheet of TMC communications ranked by priority, provided by the Communications Specialist and Branch Chief or Program Manager, including but not limited to the following metadata: - Key stakeholders, systems involved, time, audience segmentation (internal/external), impact, internal SMEs Second month OPOP
Organize the content in the previous established SharePoint libraries and Box information repository Content containing previous drafts and final versions of content created for dissemination that needs to be updated and reviewed for evergreen use. End of Process Mapping Task Phase
Provide an audience segmentation analysis for the content previously released and currently scheduled A critical review and analysis of our audience size per communication vehicle needs to be completed to ensure we are investing in the right communication efforts for the written content EDI is creating. Ad-hoc
Content Resource Index Create an index of where each type of content is stored within the EDI environment, and definitions of what the communications are so we have a reference for what is used and why and under what circumstances it should be used. Ad-hoc
Communication Plan Development Develop a communications plan for disseminating event announcements and news items targeting audiences that utilizes various communications platforms, including traditional and newly emerging channels. End of Process Mapping Task Phase
Systems management The contractor may also be asked to maintain and update systems for communications among NIH and contract staff to facilitate the efficient flow of information relating to projects and program activities. End of Period of Performance

Personnel Requirements

Content Writer/Editor

Professional communications skills and experience

  • Bachelor's Degree in communications, journalism, English, public relations, public affairs or a directly related field OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
  • Two years of job experience in communications or communications related areas required
  • Government communications experience required; DHHS and NIH experience a plus
  • Demonstrated ability to copy edit, use plain language, and adhere to top communications and brand standards
  • Familiar with, understands, and can successfully apply the principles of Plain language
  • Knowledge and experience in writing, public health topics and biomedical research a plus
  • Expertise in communications best practices, including tailoring messages and tools to target audiences
  • Excellent communication skills, both verbal and writing.

Writer, Editor and Content Management Skills

  • Expertise and experience as a content editor and writer for web sites and/or intranets
  • Skills and training as a content writer and editor focusing on the user experience for targeted audiences
  • Familiarity with website usability, standards and best practices
  • Experience with and understanding of how to apply Google analytics and other metrics
  • Familiarity or experience working with content and editing in Drupal environment or other content management system (CMS).
  • Ability and experience in working with SharePoint technical staff. Enough familiarity and knowledge in SharePoint to successfully and clearly communicate with technical staff about content management, organization, and design needs.

General Professional Experience and Team Skills

  • Understand and have experience with working at various levels of government and leadership within government, including familiarity with the nuances of government practices and processes
  • Organized and detailed-oriented; ability to manage multiple ongoing projects and meet deadlines under pressure
  • Excellent interpersonal communications skills
  • Experience with Project management
  • A self-starter and able to take initiative
  • An excellent team player with demonstrated ability to work collaboratively with team members and a willingness to learn
  • Expertise in Microsoft Office (Word, Excel, Outlook).

Ideal candidate would have the following experience and skills:

  • Experience writing for different audiences, including scientists, health professionals, various educational levels, and the general-public and ability to adapt writing style and voice for different needs and audiences.
  • Ability to write about potentially sensitive topics with judgment and skill, and successfully navigate the content clearance process in the same way.
  • Experience using content management systems, such as Drupal, including familiarity with search engine optimization principles.

Interested candidate should submit resume and cover letter stating salary requirements and explaining how you would be an asset to our team.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant. Position will be based at our client site in Bethesda, MD.

Background

The Executive Office within the NIH Office of the Director requires an additional member of their administrative team who can serve as a travel reviewer and perform general administrative duties.

Scope of work

As a program support assistant in the Executive Office, the individual maintains professionalism and composure at all times. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Travel

The contractor’s primary function is to serve as a travel reviewer.

  • Reviews domestic and foreign travel requests from the OD to ensure that travel requests are consistent with approved travel.
  • Completes comparison documents to identify the best value transportation (e.g., taxi vs rental car)
  • Arranges transportation to and from the location.
  • Processes reimbursements.
  • Prepares travel conference packages and tracking them for completion.
  • Prepares other travel folders to support Executive Office travel.
  • Coordinates with Omega Travel as needed
  • Enters information into Concur (CGE)
  • Coordinates with Fogarty International Center, as needed, on official passports, Visas, or State Department clearance
  • Maintains travel files with traveler preferences
  • Maintains accurate records

Deliverables

  • Printed, emailed, or other communication of travel and registration logistics for leadership.
  • CGE travel entries
  • Approved travel conference packages

Task 2: Administrative Support

The assistant will be expected to provide administrative support. Work involves:

  • Receive and track paperwork through the Executive Office
  • Maintaining a task list (electronic and/or manual)
  • Perform a variety of administrative support duties, such as composing complex but nontechnical correspondence.
  • Receive visitors and telephone calls to the office, determine the nature of requests and direct callers to appropriate staff.
  • Take requests for appointments with Executive Office staff after checking on their availability, confirm all appointments, and reschedule appointments upon request of the supervisor or staff member.
  • Play a primary role or assisting in orienting new staff to their roles.
  • Serving as the backup for other assistants in the office.
  • Providing communications support as needed. Examples of tasks in this area may include ensuring Executive Office web content is current, assisting in updating the communication plan, drafting letters, assisting with social media efforts, etc.
  • Providing support to other staff as needed. Examples of tasks here include supporting teams, assisting staff in responding to calls for data, researching content for presentation slide decks, etc.
  • Keeping the calendar current, reconciling competing priorities, responding to meeting requests, and keeping leadership apprised of changes.
  • Arranging meeting space and obtaining, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to leadership and meeting attendees.
  • Using diplomacy and negotiation skills to make arrangements and ensure that meeting requests are responded to appropriately and in a timely manner.
  • Anticipating changes or needed items.
  • Coordinating the receipt and transfer of meeting materials.

Deliverables

  • Daily, weekly, monthly reports on tasks at hand and coming up as may be established/requested.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.
  • Other deliverables, as defined by the specific task

Requirements

  • Experience with the Government Travel System, Concur or CGE - required
  • Bachelor’s degree preferred
  • Strong written and communications skills required
  • Ability to multi-task
  • Minimum of 3-5 years office administration experience; college degree with some administrative experience can bypass this requirement
  • Attention to detail, planning, and organization skills
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in North Bethesda/Rockville, MD.

Scope of work:

This position performs all duties consistent with an OAR Program Support Assistant (PSA). The individual, at all times, maintains professionalism and composure. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. Serves as backup to other administrative staff who provide support for senior OAR staff.

The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Administrative Support

The assistant will be expected to provide administrative support and procedures for all OAR staff. Work involves:

  • Receive visitors and answer telephone calls to the office, determine the nature of requests and direct callers to appropriate staff, and maintain accurate document tracking of visitors and calls.
  • Take reservations and maintain calendars for conference and huddle rooms, and serve as the liaison between OAR and NIAID to reserve NIAID conference rooms.
  • Maintain shared calendars and accounts for working group meetings, conference rooms, staff leave, eFax, etc.
  • Photocopying, and assembling printed materials as needed.
  • Backup and OAR PSAs as needed.

Deliverables

  • Direct incoming visitors and call immediately upon receipt.
  • Accurately track visitors, calls, and room reservations.
  • Accurately and timely maintained calendars.
  • Respond to written and verbal communications continuously throughout the day.
  • Products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.
  • Weekly reports on tasks performed.

Task 2: Office Supplies

The assistant will be expected to organize the OAR office supplies and materials. Work involves:

  • Ensure copy machines are filled daily with paper, maintain adequate supply of printer cartridges, and serve as the POC for copy machines repairs.
  • Serve as the coordinator of OAR office supplies, maintain adequate inventory, place orders for office supplies using the Purchasing Online Tracking System (POTS), and follow standard operating procedures.
  • Communicate with OAR Property Custodial Officer to ensure IT equipment purchases have property decals before distribution.
  • Maintain adequate supply and records for parking passes and Metro cards, following standard operation procedures.

Deliverables

  • Copy machines are functioning daily.
  • Before POTS orders are placed, check NIH Supply Store for availability before outside vendors are initiated; use approved source vendors; follow up on new and back-orders; request refunds and credits when indicated; keep OAMC purchasing agent informed of changes to orders for reconciling federal purchase card accounts.
  • Logs of requests for supplies, parking and metro as well as inventories.
  • Routine updates on work and progress as requested.

Task 3: Records and Distribution Lists

  • Maintain current OAR staff directories, email distribution lists, and organizational charts.
  • Backup the OAR records custodial official.

Deliverables

  • Updated directories, email distribution lists, and organizational charts within three business days of staff changes.
  • Accurately maintained records files, including owner, location, file subject, description/type, etc.

Requirements

  • Bachelor’s degree preferred
  • Dependable attendance and minimal unplanned absences

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Science Writer for a temporary position. Position will be based at our client site in Rockville, MD.

Background:

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that research dollars are invested in the areas of highest scientific priority. OAR receives the total HIV/AIDS allocation ($3 B in FY 2019) and distributes funds to the NIH institutes and centers that conduct HIV research directly and fund research in the US and internationally.

OAR annually solicits comments from scientists, AIDS advocates and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV; to develop treatments and find a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities. Underpinnings across all the research are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

OAR represents NIH AIDS research with the scientific community, advocates, people living with HIV, policymakers, grant-makers, media and other stakeholders.

Scope of Work

This position procures the services of a Science Writer to support the OAR and its efforts to disseminate scientific information. The Science Writer will perform a variety of writing projects to communicate information about OAR programs and accomplishments to the general public, the scientific community, the medical profession, and public advocacy groups, as well as to advise OAR leadership on effective communications strategies. This will include tasks, projects, and other activities in support of the OAR Director and staff, NIH AIDS Representatives and members of the NIH AIDS Executive Committee (NAEC). Working with, and at the direction of, the Contracting Officer’s Representative (COR) in consultation with OAR Leadership, the Science Writer will work to ensure the successful planning, developing, and implementation of innovative strategies to disseminate scientific information. The contractor will work with the COR, OAR leadership and other appropriate employees to accomplish work that includes but is not limited to:

Task 1: Data Analytics Reporting

This task involves:

  • Write scientific reports on HIV topics
  • Recommend charts and graphics to visually convey data
  • Plan and develop communications to inform stakeholders of new and ongoing research involving HIV data trends
  • Prepare complex scientific information, research and practices
  • Prepare requested documents and products

Deliverables

  • Weekly reports on activities
  • Reports and other documents related to HIV research
  • Other requested products produced by or ahead of deadlines and in line with the assigned objectives
  • Products of high quality with no inaccuracies, minimal editorial errors, and concise and relevant content to the task at hand
  • Routine updates on work and progress as requested

Task 2: Document Development and Management

This task involves providing support for writing, editing, drafting electronic, and other files or materials. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or editing, proofreading Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other scientific communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as scientific writer to various committees. Duties include supporting meeting agendas, minutes and tracking action items.
  • Performing document editing/writing, spreadsheet-based tracking, and/or other related tasks as needed under the direction of a designated OAR

Team Lead POC for project-specific activities.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications daily.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Masters or higher degree in public health, health sciences, or related degree required. A PhD is highly desired,

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in Rockville, MD.

Background

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that U.S. Government research dollars are invested in the areas of highest scientific priority. OAR receives the total Congressional NIH budget allocation for HIV/AIDS ($3 B in FY 2018) and distributes funds to the NIH institutes and centers (ICs) which conduct HIV research directly and fund research in the U.S. and internationally.

OAR annually solicits input from the scientific community, HIV/AIDS community members and advocates, and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV transmission; to develop effective treatments and interventions for HIV; to discover a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities, translate discoveries into public health, and advance the NIH HIV/AIDS research agenda. Underpinning across all the HIV research priorities are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

Scope of work:

This position performs all duties consistent with a Program Support Assistant for the Operations team. The individual, at all times, maintains professionalism, composure and confidentiality. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR.

The contractor will work with the COR and other appropriate NIH officials and staff to perform the following:

Task 1: Administrative Support

The assistant will be expected to provide administrative support for scientific staff members. Tasks include but are not limited to:

  • Performing travel logistics planning and coordination.
  • Serving as a backup on relevant NIH enterprise systems, including Purchasing Online Tracking System (POTS) and CGE, the NIH travel system.
  • Supporting OAR committees, work groups and tasks forces.
  • Arranging meeting space, obtaining and confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to meeting attendees.
  • Setting up audio visual equipment for use at meetings.
  • Suggesting strategies to improve the team’s performance, including implementing strategies to optimize webinars.
  • Making edits to and/or providing input on SOPs to reflect new or updated, and approved procedures.

Deliverables

  • Weekly reports on activities and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • POTS activities should occur within 24 hours of receipt of task.
  • OAR staff travel needs include, but are not limited to, reservations, transfers, changes, and cancellations as well as reimbursements`. Reservations include booking domestic and international air travel, hotels and rental cars.
  • As needed, take notes at meetings and list follow-up or other action items requiring the attention of the federal task manager.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the OAR. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Photocopying and assembling printed materials as needed.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as a support staff to various committees. Duties include preparing meeting agendas and minutes and tracking action items.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Bachelor’s degree preferred
  • NIH travel experience preferred
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem-solving skills
  • Attention to detail, planning, and organization skills
  • Ability to handle multiple ongoing assignments at once
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint, Skype for Business) and SharePoint

Deliverables:

In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Locations

SCG Gaithersburg

656 Quince Orchard Road
Suite 210
Gaithersburg, MD 20878

SCG Frederick

7315A Grove Road
Frederick, MD 21704