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Contact Information

If you are searching for a small business that is responsive to your needs and provides high-quality work at reasonable rates, just give us a call. We would be glad to discuss your specific needs and provide a cost estimate for our services.

Beverly J. Campbell, President

301-670-4990
bcampbell@scgcorp.com

Stacy Philipson Grenis, Vice President of Administration

301-670-4990
sphilipson@scgcorp.com

The Scientific Consulting Group, Inc.
656 Quince Orchard Road, Suite 210
Gaithersburg, Maryland 20878-1409
Fax: 301-670-3815

Open Positions

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant. Position will be based at our client site in Bethesda, MD.

Background

The Executive Office within the NIH Office of the Director requires an additional member of their administrative team who can serve as a travel reviewer and perform general administrative duties.

Scope of work

As a program support assistant in the Executive Office, the individual maintains professionalism and composure at all times. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Travel

The contractor’s primary function is to serve as a travel reviewer.

  • Reviews domestic and foreign travel requests from the OD to ensure that travel requests are consistent with approved travel.
  • Completes comparison documents to identify the best value transportation (e.g., taxi vs rental car)
  • Arranges transportation to and from the location.
  • Processes reimbursements.
  • Prepares travel conference packages and tracking them for completion.
  • Prepares other travel folders to support Executive Office travel.
  • Coordinates with Omega Travel as needed
  • Enters information into Concur (CGE)
  • Coordinates with Fogarty International Center, as needed, on official passports, Visas, or State Department clearance
  • Maintains travel files with traveler preferences
  • Maintains accurate records

Deliverables

  • Printed, emailed, or other communication of travel and registration logistics for leadership.
  • CGE travel entries
  • Approved travel conference packages

Task 2: Administrative Support

The assistant will be expected to provide administrative support. Work involves:

  • Receive and track paperwork through the Executive Office
  • Maintaining a task list (electronic and/or manual)
  • Perform a variety of administrative support duties, such as composing complex but nontechnical correspondence.
  • Receive visitors and telephone calls to the office, determine the nature of requests and direct callers to appropriate staff.
  • Take requests for appointments with Executive Office staff after checking on their availability, confirm all appointments, and reschedule appointments upon request of the supervisor or staff member.
  • Play a primary role or assisting in orienting new staff to their roles.
  • Serving as the backup for other assistants in the office.
  • Providing communications support as needed. Examples of tasks in this area may include ensuring Executive Office web content is current, assisting in updating the communication plan, drafting letters, assisting with social media efforts, etc.
  • Providing support to other staff as needed. Examples of tasks here include supporting teams, assisting staff in responding to calls for data, researching content for presentation slide decks, etc.
  • Keeping the calendar current, reconciling competing priorities, responding to meeting requests, and keeping leadership apprised of changes.
  • Arranging meeting space and obtaining, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to leadership and meeting attendees.
  • Using diplomacy and negotiation skills to make arrangements and ensure that meeting requests are responded to appropriately and in a timely manner.
  • Anticipating changes or needed items.
  • Coordinating the receipt and transfer of meeting materials.

Deliverables

  • Daily, weekly, monthly reports on tasks at hand and coming up as may be established/requested.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.
  • Other deliverables, as defined by the specific task

Requirements

  • Experience with the Government Travel System, Concur or CGE - required
  • Bachelor’s degree preferred
  • Strong written and communications skills required
  • Ability to multi-task
  • Minimum of 3-5 years office administration experience; college degree with some administrative experience can bypass this requirement
  • Attention to detail, planning, and organization skills
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in North Bethesda/Rockville, MD.

Scope of work:

This position performs all duties consistent with an OAR Program Support Assistant (PSA). The individual, at all times, maintains professionalism and composure. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. Serves as backup to other administrative staff who provide support for senior OAR staff.

The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Administrative Support

The assistant will be expected to provide administrative support and procedures for all OAR staff. Work involves:

  • Receive visitors and answer telephone calls to the office, determine the nature of requests and direct callers to appropriate staff, and maintain accurate document tracking of visitors and calls.
  • Take reservations and maintain calendars for conference and huddle rooms, and serve as the liaison between OAR and NIAID to reserve NIAID conference rooms.
  • Maintain shared calendars and accounts for working group meetings, conference rooms, staff leave, eFax, etc.
  • Photocopying, and assembling printed materials as needed.
  • Backup and OAR PSAs as needed.

Deliverables

  • Direct incoming visitors and call immediately upon receipt.
  • Accurately track visitors, calls, and room reservations.
  • Accurately and timely maintained calendars.
  • Respond to written and verbal communications continuously throughout the day.
  • Products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.
  • Weekly reports on tasks performed.

Task 2: Office Supplies

The assistant will be expected to organize the OAR office supplies and materials. Work involves:

  • Ensure copy machines are filled daily with paper, maintain adequate supply of printer cartridges, and serve as the POC for copy machines repairs.
  • Serve as the coordinator of OAR office supplies, maintain adequate inventory, place orders for office supplies using the Purchasing Online Tracking System (POTS), and follow standard operating procedures.
  • Communicate with OAR Property Custodial Officer to ensure IT equipment purchases have property decals before distribution.
  • Maintain adequate supply and records for parking passes and Metro cards, following standard operation procedures.

Deliverables

  • Copy machines are functioning daily.
  • Before POTS orders are placed, check NIH Supply Store for availability before outside vendors are initiated; use approved source vendors; follow up on new and back-orders; request refunds and credits when indicated; keep OAMC purchasing agent informed of changes to orders for reconciling federal purchase card accounts.
  • Logs of requests for supplies, parking and metro as well as inventories.
  • Routine updates on work and progress as requested.

Task 3: Records and Distribution Lists

  • Maintain current OAR staff directories, email distribution lists, and organizational charts.
  • Backup the OAR records custodial official.

Deliverables

  • Updated directories, email distribution lists, and organizational charts within three business days of staff changes.
  • Accurately maintained records files, including owner, location, file subject, description/type, etc.

Requirements

  • Bachelor’s degree preferred
  • Dependable attendance and minimal unplanned absences

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Science Writer for a temporary position. Position will be based at our client site in Rockville, MD.

Background:

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that research dollars are invested in the areas of highest scientific priority. OAR receives the total HIV/AIDS allocation ($3 B in FY 2019) and distributes funds to the NIH institutes and centers that conduct HIV research directly and fund research in the US and internationally.

OAR annually solicits comments from scientists, AIDS advocates and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV; to develop treatments and find a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities. Underpinnings across all the research are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

OAR represents NIH AIDS research with the scientific community, advocates, people living with HIV, policymakers, grant-makers, media and other stakeholders.

Scope of Work

This position procures the services of a Science Writer to support the OAR and its efforts to disseminate scientific information. The Science Writer will perform a variety of writing projects to communicate information about OAR programs and accomplishments to the general public, the scientific community, the medical profession, and public advocacy groups, as well as to advise OAR leadership on effective communications strategies. This will include tasks, projects, and other activities in support of the OAR Director and staff, NIH AIDS Representatives and members of the NIH AIDS Executive Committee (NAEC). Working with, and at the direction of, the Contracting Officer’s Representative (COR) in consultation with OAR Leadership, the Science Writer will work to ensure the successful planning, developing, and implementation of innovative strategies to disseminate scientific information. The contractor will work with the COR, OAR leadership and other appropriate employees to accomplish work that includes but is not limited to:

Task 1: Data Analytics Reporting

This task involves:

  • Write scientific reports on HIV topics
  • Recommend charts and graphics to visually convey data
  • Plan and develop communications to inform stakeholders of new and ongoing research involving HIV data trends
  • Prepare complex scientific information, research and practices
  • Prepare requested documents and products

Deliverables

  • Weekly reports on activities
  • Reports and other documents related to HIV research
  • Other requested products produced by or ahead of deadlines and in line with the assigned objectives
  • Products of high quality with no inaccuracies, minimal editorial errors, and concise and relevant content to the task at hand
  • Routine updates on work and progress as requested

Task 2: Document Development and Management

This task involves providing support for writing, editing, drafting electronic, and other files or materials. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or editing, proofreading Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other scientific communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as scientific writer to various committees. Duties include supporting meeting agendas, minutes and tracking action items.
  • Performing document editing/writing, spreadsheet-based tracking, and/or other related tasks as needed under the direction of a designated OAR Team Lead POC for project-specific activities.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications daily.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Masters or higher degree in public health, health sciences, or related degree required. A PhD is highly desired.

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Consulting firm in Gaithersburg, MD, seeks a Senior Editor. This position entails editing diverse types of documents on many different health and environmental topics. The Senior Editor will collaborate closely with technical and non-technical staff to produce meeting summaries, newsletter content, strategic plans, fact sheets, and other documents. The ideal candidate will have experience working in the science or health publications field. The Senior Editor must be able to—

  • Provide a substantive edit of material to ensure well-structured, logically organized content and inclusion of proper citations.
  • Follow plain language guidelines, with the ability to translate technical writing into concise, engaging material for diverse audiences.
  • Adhere to the detailed rules of different style guides (e.g., AP, GPO, client-specific), adapting quickly from one to another.

Required Qualifications

  • Bachelor’s degree or higher; science background helpful.
  • Excellent substantive editing, copyediting, and proofreading skills as applied to scientific/medical content.
  • 5 to 10 years of experience in editing scientific or health-related content that makes research accessible to lay or technical audiences.
  • Collaborative skills—can engage with a team of in-house staff in different departments.
  • High degree of proficiency with Microsoft Office, especially MS Word and Excel.

Desirable Qualifications

  • Experience as a publications director or production schedule manager.
  • Scientific or medical editing certification.
  • Familiarity with content on cancer research, HIV/AIDS, kidney disease, or environmental health issues, such as asthma or radon.
  • Proposal writing, editing, and/or management experience.
  • Work experience with the NIH a plus.

Interested candidates should submit a resume and cover letter stating salary requirements. Candidates will be expected to pass an editing test.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in Rockville, MD.

Background

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that U.S. Government research dollars are invested in the areas of highest scientific priority. OAR receives the total Congressional NIH budget allocation for HIV/AIDS ($3 B in FY 2018) and distributes funds to the NIH institutes and centers (ICs) which conduct HIV research directly and fund research in the U.S. and internationally.

OAR annually solicits input from the scientific community, HIV/AIDS community members and advocates, and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV transmission; to develop effective treatments and interventions for HIV; to discover a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities, translate discoveries into public health, and advance the NIH HIV/AIDS research agenda. Underpinning across all the HIV research priorities are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

Scope of work:

This position performs all duties consistent with a Program Support Assistant for the Operations team. The individual, at all times, maintains professionalism, composure and confidentiality. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR.

The contractor will work with the COR and other appropriate NIH officials and staff to perform the following:

Task 1: Administrative Support

The assistant will be expected to provide administrative support for scientific staff members. Tasks include but are not limited to:

  • Performing travel logistics planning and coordination.
  • Serving as a backup on relevant NIH enterprise systems, including Purchasing Online Tracking System (POTS) and CGE, the NIH travel system.
  • Supporting OAR committees, work groups and tasks forces.
  • Arranging meeting space, obtaining and confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to meeting attendees.
  • Setting up audio visual equipment for use at meetings.
  • Suggesting strategies to improve the team’s performance, including implementing strategies to optimize webinars.
  • Making edits to and/or providing input on SOPs to reflect new or updated, and approved procedures.

Deliverables

  • Weekly reports on activities and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • POTS activities should occur within 24 hours of receipt of task.
  • OAR staff travel needs include, but are not limited to, reservations, transfers, changes, and cancellations as well as reimbursements`. Reservations include booking domestic and international air travel, hotels and rental cars.
  • As needed, take notes at meetings and list follow-up or other action items requiring the attention of the federal task manager.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the OAR. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Photocopying and assembling printed materials as needed.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as a support staff to various committees. Duties include preparing meeting agendas and minutes and tracking action items.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Bachelor’s degree preferred
  • NIH travel experience preferred
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem-solving skills
  • Attention to detail, planning, and organization skills
  • Ability to handle multiple ongoing assignments at once
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint, Skype for Business) and SharePoint

Deliverables:

In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For all positions, candidates should send resumes to recruitment@scgcorp.com.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Locations

SCG Gaithersburg

656 Quince Orchard Road
Suite 210
Gaithersburg, MD 20878

SCG Frederick

7315A Grove Road
Frederick, MD 21704