Contact

Contact Information

If you are searching for a small business that is responsive to your needs and provides high-quality work at reasonable rates, just give us a call. We would be glad to discuss your specific needs and provide a cost estimate for our services.

Beverly J. Campbell, President

301-670-4990
bcampbell@scgcorp.com

Stacy Philipson Grenis, Vice President of Administration

301-670-4990
sphilipson@scgcorp.com

The Scientific Consulting Group, Inc.
656 Quince Orchard Road, Suite 210
Gaithersburg, Maryland 20878-1409
Fax: 301-670-3815

Open Positions

Job Summary

Consulting firm in Gaithersburg, MD is looking for an Executive Assistant who will support the SES-level Deputy Director of the Division of Program Coordination, Planning, and Strategic Initiatives (DPCPSI). The individual, at all times, represents the DPCPSI Deputy Director, providing accurate, responsive, and efficient support while projecting professionalism and composure. The Executive Assistant ensures that the front office is conducive to a quiet work environment by minimizing distractions. This includes directing visitors to the waiting area, ensuring that conversations are kept to a reasonable noise level, and that visitors are announced before allowing them to enter the Deputy Director’s office.

Duties may include but are not limited to:

  • Maintain the DPCPSI Deputy Director’s calendar and update it immediately as scheduling changes occur. Obtain all documents needed for the Deputy Director to prepare for upcoming meetings. Assemble meeting folders for the Deputy Director and provide them in advance of meetings.
  • Ensure the DPCPSI Deputy Director attends meetings on time, check to ensure she has all materials necessary for meetings, and coordinate to ensure that adjacent meetings are scheduled to allow sufficient time to travel to the next meeting on time. Remind the Deputy Director in advance to leave for meetings in accordance with an office Standard Operating Procedure.
  • Coordinate and set-up for meetings and events for the DPCPSI Deputy Director; reserve conference rooms; check attendees’ availability, e.g., via a Doodle poll; set up conference calls; set up video conferencing; and provide onsite assistance before, during, or after meetings, as needed.
  • Track, record, and direct incoming and outgoing office documents. Check the Director’s Document and Records Management System (DDRMS) for DPCPSI assignments and forwards appropriate documents to the Deputy Director for assignment to staff. Flag assignments that have short deadlines and follows up with staff on all assignments to ensure response by the due date.
  • Draft and edit various written materials, including correspondence, reports, various forms, official duty memoranda, individual/mass mailings, and meeting attendee name tags; create and maintain PowerPoint slides for presentations; and generate meeting minutes, agendas, and other communication materials and review and ensure proper format, grammar, punctuation, and spelling.
  • Request and process various service requests and purchase orders such as for office supplies, IT assistance, printing services, phone services, computer equipment, maintenance agreements for equipment, visitor parking stickers, facility management, and obtain price quotes.
  • Coordinate with the DPCPSI Director’s assistant in planning, organizing, and prioritizing administrative tasks and responding to written and verbal requests and in receiving telephone calls and visitors; taking messages or forwarding calls and inquiries to appropriate staff member; and checking office voice mail.
  • Distribute mail, prepare photocopies, and assemble printed materials; coordinate the printing and conversion of paper documents to electronic files.
  • Receive and reconcile property inventory list, as well as collect, consolidate and provide administrative rights.
  • Perform data entry and maintain and utilize databases; generate queries and reports from databases (e.g., QVR) as needed.
  • Manage travel and registration logistics needed for the DPCPSI Deputy Director and other staff to speak at or represent the organization at conferences and meetings. Organize and process travel and; provide prompt feedback about travel.

Position Requirements

  • College education preferred; High School Diploma or GED required.
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint.
  • Minimum of 3 years of office administration experience; college degree with some administrative experience can bypass this requirement.
  • Excellent communication skills, both oral and written.
  • Attention to detail, planning, and organization skills.
  • Excellent analytical and problem-solving skills.
  • Experience in NBS travel, DDRMS, NIHTS; POTS; college degree can bypass this requirement.

Interested candidate should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Consulting firm in Gaithersburg, MD seeks a Management Analyst to be based on-site our client facility, NIH Main Campus, located in Bethesda, MD.

Job Description

The analyst serves a key role in researching, developing, managing, and reporting on the effectiveness and efficiency of the Executive Office. In this role, the analyst identifies and assesses current policies and practices, prepares briefings and other materials for leadership explaining where improvements to policies and procedures are needed, and coordinates Executive Office-wide efforts to develop and implement necessary changes. In addition, the analyst coordinates management, administrative, and other reports for the Executive Office, ensuring that reports are complete, correct, and timely. The analyst also ensures that management and administrative activities of the Executive Office are property tracked and completed by the assigned due date. This work, which involves providing guidance to staff tasked to complete the assignment and making sure the responses are correct, requires the analyst have a working knowledge of the subject matter areas of concern. By having a broad knowledge of the Executive Office, its activities, and NIH and other administrative and management policies and procedures, the analyst is a key resource to clinicians, scientists, and administrative and management staff at all levels within and outside the Executive Office.

Task 1: Data Analysis and Policies

1.1 Identifying NIH or other data sources and performing data queries, literature reviews, developing or otherwise finding data needed to prepare reports.
1.2 Developing and utilizing quality assurance methods to ensure data are complete, accurate, and pertinent to the task. Takes steps to reconcile data integrity concerns.
1.3 Drafting policies based on data, feedback, and Executive Office practices. Reviews and updates policies as needed but at least yearly. Plans and schedules focus groups or other ways to collect feedback to improve policies. Analyzes the feedback, develops options for addressing the feedback, assesses the likely impact of changes, and revises policies as appropriate.
1.4 Disseminating policies. This includes circulating policies throughout , including the intranet. Serves as intranet content publisher, which involves reviewing the work of others, ensuring consistency with agency policy, and circulating the content for broad dissemination.

Task 2: Evaluation

2.1 Evaluating the impact of policies on various stakeholders, including designing impact evaluations, gathering and analyzing relevant data, preparing summaries of findings, and making recommendations on corrective actions, if appropriate.
2.2 As appropriate, serving as Policy Inventory Coordinator, which involves serving as the primary point of contact for the NIH Office of the Director on policies. Maintains an in-depth understanding of policies, sufficient to answer questions from the Office of the Director.
2.3 Analyzing and evaluating proposed changes in mission and delegations of authority. Prepares draft delegations of authority as needed.
2.4 Serving as a content analyst. Reviews the work of others to ensure their materials address NIH, HHS, and statutory and other requirements.

Task 3: Report Preparation

3.1 Providing analytical expertise to staff to support preparation of Congressional and scientific reports. This may involve identifying data sources and writing queries to extract pertinent data.
3.2 Extracting data from various NIH systems (such as QVR) and analyzing data for accuracy, and ensuring the data are pertinent to reporting requirements.
3.3 Drafts reports and responds to data calls, as appropriate.

Task 4: Executive Office-wide Coordination

4.1 Coordinating and overseeing a number of Executive Office activities, including office renovations and office moves, property, updates to organizational charts, FTE data, staff lists, and phone numbers.
4.2 Assuming liaison role with offices in coordinating risk management strategies. Serves as point of contact with OD Executive Office staff, as appropriate, on a variety of activities.

List of Deliverables

  • Deliverables for this position are highly variable and will be specified with each assignment. In addition, given the level of coordination responsibility the analyst will undertake, the analyst will provide due dates for tasks for approval by leadership.
  • On a general level, deliverables will include databases and spreadsheets with statistical data that conforms to the requirement.
  • Deliverables may also include reports of variable lengths, and Web content.
  • Instructions and guidance will be provided to the analyst as assignments arise. In some cases, however, assignments will be entirely new to the Executive Office and will have no accompanying guidelines to follow. The analyst will be expected to draw on past experience, education, and prior work products to identify the proper way to proceed.

Requirements

The contractor shall demonstrate that the individual proposed possesses the special capabilities and experience required to meet all aspects of the proposal and that the individual has performed successfully in similar tasks in the past. For the following key personnel listed below, the contractor must show their qualifications and the extent to which the individual meets the professional and experience requirements described in this contract. This can be demonstrated by indicating past experience with similar contracts.

Management and Program Analyst: must have a Master’s degree and at least three years of experience successfully completing projects of this size in either the public or private sector, including overall administrative, management authority and responsibility. The contractor must have background and knowledge of the structure and operations of the Government. The contractor will also have started and successfully completed a minimum of three (5) projects of the magnitude of this project.

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description

Consulting firm in Gaithersburg, MD seeks a Management Analyst. Position will be based at our client site in North Bethesda, MD.

Tasks

The analyst serves a key role in researching, developing, managing, and reporting on the effectiveness and efficiency of the ORWH. In this role, the analyst identifies and assesses current policies and practices, prepares briefings and other materials for leadership explaining where improvements to policies and procedures are needed, and coordinates ORWH-wide efforts to develop and implement necessary changes. In addition, the analyst coordinates management, administrative, and other reports for the ORWH, ensuring that reports are complete, correct, and timely. The analyst also ensures that management and administrative activities of the ORWH are property tracked and completed by the assigned due date. This work, which involves providing guidance to staff tasked to complete the assignment and making sure the responses are correct, requires the analyst have a working knowledge of the subject matter areas of concern. By having a broad knowledge of the ORWH, its activities, and NIH and other administrative and management policies and procedures, the analyst is a key resource to clinicians, scientists, and administrative and management staff at all levels within and outside the ORWH.

Task 1: Data Analysis and Policies

1.1 Identifying NIH or other data sources and performing data queries, literature reviews, developing or otherwise finding data needed to prepare reports.
1.2 Developing and utilizing quality assurance methods to ensure data are complete, accurate, and pertinent to the task. Takes steps to reconcile data integrity concerns.
1.3 Drafting policies based on data, feedback, and ORWH practices. Reviews and updates policies as needed but at least yearly. Plans and schedules focus groups or other ways to collect feedback to improve policies. Analyzes the feedback, develops options for addressing the feedback, assesses the likely impact of changes, and revises policies as appropriate.
1.4 Disseminating policies. This includes circulating policies throughout , including the intranet. Serves as intranet content publisher, which involves reviewing the work of others, ensuring consistency with agency policy, and circulating the content for broad dissemination.

Task 2: Evaluation

2.1 Evaluating the impact of policies on various stakeholders, including designing impact evaluations, gathering and analyzing relevant data, preparing summaries of findings, and making recommendations on corrective actions, if appropriate.
2.2 As appropriate, serving as Policy Inventory Coordinator, which involves serving as the primary point of contact for the NIH Office of the Director on policies. Maintains an in-depth understanding of policies, sufficient to answer questions from the Office of the Director.
2.3 Analyzing and evaluating proposed changes in mission and delegations of authority. Prepares draft delegations of authority as needed.
2.4 Serving as a content analyst. Reviews the work of others to ensure their materials address NIH, HHS, and statutory and other requirements.

Task 3: Report Preparation

3.1 Providing analytical expertise to staff to support preparation of Congressional and scientific reports. This may involve identifying data sources and writing queries to extract pertinent data.
3.2 Extracting data from various NIH systems (such as QVR) and analyzing data for accuracy, and ensuring the data are pertinent to reporting requirements.
3.3 Drafts reports and responds to data calls, as appropriate.

Task 4: ORWH-wide Coordination

4.1 Coordinating and overseeing a number of ORWH activities, including office renovations and office moves, property, updates to organizational charts, FTE data, staff lists, and phone numbers.
4.2 Assuming liaison role with offices in coordinating risk management strategies. Serves as point of contact with OD ORWH staff, as appropriate, on a variety of activities.

List of Deliverables

  • Deliverables for this position are highly variable and will be specified with each assignment. In addition, given the level of coordination responsibility the analyst will undertake, the analyst will provide due dates for tasks for approval by leadership.
  • On a general level, deliverables will include databases and spreadsheets with statistical data that conforms to the requirement.
  • Deliverables may also include reports of variable lengths, and Web content.
  • Instructions and guidance will be provided to the analyst as assignments arise. In some cases, however, assignments will be entirely new to the ORWH and will have no accompanying guidelines to follow. The analyst will be expected to draw on past experience, education, and prior work products to identify the proper way to proceed.

Quality

All work is expected to be of expert quality, requiring few or no revisions. Any revisions made by the government are expected to be of stylistic and in nature and not to correct work products for incomplete information, inaccuracies, incorrect grammar, incorrect formatting, and the like. Any revisions to correct work shortcomings (not stylistic matters) shall be completed at no cost to the government.

Qualifications, Education, and Experience of Key Personnel

The contractor shall demonstrate that the individual proposed possesses the special capabilities and experience required to meet all aspects of the proposal and that the individual has performed successfully in similar tasks in the past. For the following key personnel listed below, the contractor must show their qualifications and the extent to which the individual meets the professional and experience requirements described in this contract. This can be demonstrated by indicating past experience with similar contracts.

The contractor shall submit copies of the resume for key personnel as an attachment and a writing sample demonstrating his/her management analysis work. Qualifications of proposed key personnel will be assessed based on suitability for the type of work to be performed. Resumes and writing samples submitted by the contractor will be reviewed to confirm that similar work experience is evident. The Government reserves the right to request replacement of any key personnel found to be unsuitable for the project.

  • Master’s or Bachelor’s in business or a biomedical field of study
  • Budget and analysis experience
  • Knowledge and understanding of Project Management Methodology
  • Minimum of five (5) years of related expertise in business, biomedical, general science, or healthcare combination or concentration
  • Knowledge of structure and operations of the federal government. Similar knowledge of NIH procedures and policies, strongly preferred
  • Knowledge and understanding of science, grants and scientific funding processes
  • Experience in computer based analysis with concentration in statistical / computer modeling and scientific portfolio analysis
  • Experienced in identifying and managing risks
  • Experience supporting trans-NIH knowledge and exchanges with other NIH entities for effective use of scientific, policy, research and communications outreach processes and tools
  • Experience with Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint and MS Project) Pivot tables a plus
  • Knowledge of methods and techniques common to data science and/or analysis
  • Ability to manage competing priorities
  • Ability to engage and manage multiple stakeholders who may be more senior
  • Skilled in time management
  • Strong communications skills, both oral and written
  • Knowledge of correct grammar, spelling, punctuation, capitalization and style
  • Excellent analytical, organizational and time management skills

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Summary

Seeking a Program Assistant who will independently provide support services to satisfy the overall operational objectives of the Office of Research on Women’s Health. The primary objective is to provide services and deliverables through performance of support services.

Tasks/Services

The Program Assistant shall...

  • Development of detailed project plan(s)
  • May need to act as a liaison to stakeholders on certain projects
  • Work with the communications staff to ensure proper promotion and clearance for events
  • Schedule meetings and take note for project team(s)
  • Ensure successful execution of projects
  • Manage and oversee issue resolution, discrepancies arising from stakeholders to assure issues or problems do not escalate
  • Assures progress is made and identifies to leadership issues and potential risks including rising costs, missed or delayed deadlines
  • Tracks delivery and clearance of materials
  • Updating leadership on progress
  • Process travel by planning, preparing, and entering travel authorizations, vouchers, and local vouchers in the CGE travel system.
  • Preparing travel cost estimates for staff in regards to travel data calls budget projections.
  • Obtain ethics approvals.
  • Assisting staff in preparing and submitting memos for approval including late non-HHS conference, business card, BB approval requests, and other memos.

Deliverables

Upon request, the Program Assistant shall provide documentation evidence of any and/or all work product, including, but not limited to, the following tasks:

  • Assist or develop project plans that define the vision and background of any given project and that defines scope, including boundaries, deliverables and requirements
  • Provide reports of product acceptance criteria when requested
  • Be able to provide written justification for any given project by performing analysis
  • Upon request provide a written document that summarizes the project
  • Developing the project schedule that defines time required for implementing the project, along with activity durations and milestones.
  • Developing cost estimates that define how much funding will be required to perform the project and complete its goals and objectives.
  • Developing a communications management plan that explains how communications between ORWH and its stakeholders should be established and managed in regards to the project as needed
  • Ensures projects stay on task and reaches its goals and objectives
  • Tracks and manages deliverables as needed
  • Develops draft lessons learned reports as requested to document successful experience and practice of the project

Certifications, license, physical requirements or other expertise required.

  • Minimum of five (5) years of related experience.
  • Knowledge of NIH policies, procedures and policies.
  • Ability to manage competing priorities
  • Ability to engage and communicate with multiple stakeholders who may be more senior
  • Skilled in time management
  • Outcomes oriented
  • Experiences in critical path analysis
  • Experienced in identifying and managing risks
  • Experience with Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint and MS Project)
  • Strong communications skills, both oral and written.
  • Knowledge of correct grammar, spelling, punctuation, capitalization and style.
  • Excellent analytical, organizational and time management skills.

Interested candidate should submit resume and cover letter stating salary requirements.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant. Position will be based at our client site in Bethesda, MD.

Background

The Executive Office within the NIH Office of the Director requires an additional member of their administrative team who can serve as a travel reviewer and perform general administrative duties.

Scope of work

As a program support assistant in the Executive Office, the individual maintains professionalism and composure at all times. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a “team player” in the office to help accommodate fluctuating workloads of administrative staff. The contractor will work with the COR and other appropriate NIH officials and staff to:

Task 1: Travel

The contractor’s primary function is to serve as a travel reviewer.

  • Reviews domestic and foreign travel requests from the OD to ensure that travel requests are consistent with approved travel.
  • Completes comparison documents to identify the best value transportation (e.g., taxi vs rental car)
  • Arranges transportation to and from the location.
  • Processes reimbursements.
  • Prepares travel conference packages and tracking them for completion.
  • Prepares other travel folders to support Executive Office travel.
  • Coordinates with Omega Travel as needed
  • Enters information into Concur (CGE)
  • Coordinates with Fogarty International Center, as needed, on official passports, Visas, or State Department clearance
  • Maintains travel files with traveler preferences
  • Maintains accurate records

Deliverables

  • Printed, emailed, or other communication of travel and registration logistics for leadership.
  • CGE travel entries
  • Approved travel conference packages

Task 2: Administrative Support

The assistant will be expected to provide administrative support. Work involves:

  • Receive and track paperwork through the Executive Office
  • Maintaining a task list (electronic and/or manual)
  • Perform a variety of administrative support duties, such as composing complex but nontechnical correspondence.
  • Receive visitors and telephone calls to the office, determine the nature of requests and direct callers to appropriate staff.
  • Take requests for appointments with Executive Office staff after checking on their availability, confirm all appointments, and reschedule appointments upon request of the supervisor or staff member.
  • Play a primary role or assisting in orienting new staff to their roles.
  • Serving as the backup for other assistants in the office.
  • Providing communications support as needed. Examples of tasks in this area may include ensuring Executive Office web content is current, assisting in updating the communication plan, drafting letters, assisting with social media efforts, etc.
  • Providing support to other staff as needed. Examples of tasks here include supporting teams, assisting staff in responding to calls for data, researching content for presentation slide decks, etc.
  • Keeping the calendar current, reconciling competing priorities, responding to meeting requests, and keeping leadership apprised of changes.
  • Arranging meeting space and obtaining, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to leadership and meeting attendees.
  • Using diplomacy and negotiation skills to make arrangements and ensure that meeting requests are responded to appropriately and in a timely manner.
  • Anticipating changes or needed items.
  • Coordinating the receipt and transfer of meeting materials.

Deliverables

  • Daily, weekly, monthly reports on tasks at hand and coming up as may be established/requested.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.
  • Other deliverables, as defined by the specific task

Requirements

  • Experience with the Government Travel System, Concur or CGE - required
  • Bachelor’s degree preferred
  • Strong written and communications skills required
  • Ability to multi-task
  • Minimum of 3-5 years office administration experience; college degree with some administrative experience can bypass this requirement
  • Attention to detail, planning, and organization skills
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The Scientific Consulting Group, Inc. is looking for a Science Research Analyst to be based on-site at our client facility located in Bethesda, MD.

Scope of work:

The contract analyst will perform a variety of analytical and program coordination tasks to promote and facilitate activities and effective planning that are in the purview of the NIH Office of Research on Women’s Health (ORWH). The contractor will work directly with the designated ORWH point of contact and other staff as directed to carry out scientific tasks and program responsibilities. Responsibilities will include but are not limited to tasks and responsibilities as outlined below:

  1. Assist with the planning and implementation of qualitative and quantitative scientific analyses of the ORWH research portfolio to identify research gaps and areas of opportunity. Prepare presentations, reports, tables, and graphs, as appropriate, to present information.
  2. Assist with the identification and evaluation of common metrics of impact for women’s health research across NIH (e.g., co-author networks, number of publications, citations in a specific topic area).
  3. Provide support for the CCRWH committees coordinated by ORWH including, preparation of presentations/talking points, agendas, meeting materials, and monitoring action items.
  4. Conduct literature reviews to examine the current state of women’s health research and prepare clear and concise reports summarizing and synthesizing the body of work.
  5. Participate in the planning and implementation of the internal ORWH Strategic Plan.
  6. Support the development of related collaborative efforts with NIH Institutes and Centers.
  7. Act as an IC Liaison to some of the Institutes and Centers
  8. Provide program assessment and or evaluation of a wide range of ORWH efforts that span ORWH programs and mission areas.
  9. Develop innovative strategies for promoting the use of women’s health research and methods-related tools developed by the ORWH or assist in their development. Activities include the development of training programs for NIH staff on the use of these tools, organizing and maintaining up-to-date distribution lists that can be used by ORWH to contact NIH and staff and women researchers to facilitate communication about these tools, etc.

Deliverables

Reports and other requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Products and results include but are not limited to providing findings and options to the designated ORWH project coordinator with recommendations provided being research-based, concise and relevant to the task at hand.

Active participation in frequent discussions regarding a range of program activities to inform and constructively address the issue or issues that have been identified. As appropriate, this will include citing the positive and negative implications of possible decisions, choices or options.

Develop and support productive relationships with ORWH staff and other NIH staff to promote input on and coordination of trans-NIH prevention research activities.

Certifications, Licenses, Physical Requirements, or other Expertise Required

  • MPH or Ph.D. or equivalent degree with experience in public health, epidemiology, biostatistics and/or the design and analytic methods used in disease prevention research
  • At least 3 years of related experience required.
  • Experience in portfolio analysis, data management and knowledge of statistical programs strongly desired.
  • Ability to work independently on multiple time-sensitive projects simultaneously with strong organizational skills required.
  • Excellent teamwork skills.
  • Strong analytical and organizational skills required.
  • Strong written and oral communications skills required.
  • Experience in developing biomedical educational materials
  • Proficiency in the use of Excel to manage data.
  • Experience in conducting meetings via WebEx desirable.
  • Ability to obtain and maintain access to NIH systems (e.g., QVR) required.
  • Ability to obtain and maintain a Level 1 security clearance.

Interested candidate should submit resume and cover letter stating salary requirements and explaining how you would be an asset to our team.

Description

Consulting firm in Gaithersburg, MD seeks a Senior Communications Advisor. Position will be based at our client site in North Bethesda/Rockville. The contractor shall be responsible for providing a range of communication activities that include, but are not limited to: coordinating and providing oversight of internal and external communications activities; communications planning; advising and participating in internal and external communications, including to extramural researchers, the public, students, and other government entities through newsletters, listservs, brochures, press releases, videos, electronic media, and other information products; materials development, and dissemination; stakeholder outreach and partnership development; and report preparation.

The contractor will assist the OAR Director and other OAR leadership in multiple areas to promote and facilitate effective communication between the OAR, NIH Institutes, Centers, and Offices (ICO), other Department of Health and Human Services (HHS) components, and federal departments and agencies, as well as key stakeholder and community interests to ensure the successful planning and implementation of communications regarding the NIH’s AIDS/HIV-related research efforts.

The contractor will work with the Contracting Officer’s Representative (COR) and other appropriate NIH employees, as well as other staff to accomplish work that includes but is not limited to:

Task 1: Internal and External Communications – Plan, develop, and conduct OAR communications activities, with appropriate approvals. This includes:

  • Work with the OAR Director, Deputy Director, and federal Communications point-of-contact (federal POC) to plan and implement communications activities to advance OAR’s mission and strategic plan.
  • Participate in strategic discussions and help build communications work plans, soliciting input from groups such working groups, internal committees, federal advisory bodies, other federal departments and agencies, and additional stakeholders as needed.
  • Engage with relevant internal NIH committees and related work group members.
  • Manage relevant listservs and the email inbox.
  • Maintain official social media accounts (e.g., Twitter and Facebook).
  • Develop social media content and help maintain up-to-date social media platforms.
  • Create OAR-related meeting agendas, presentation materials, and summary reports.
  • Develop memoranda, talking points, and other written products for various audiences.
  • Stay abreast of OAR-related health research in order to communicate about current scientific information.
  • Assist with OAR communications with advisory councils, the OAR health research-related community and others interested and affected by OAR’s health research-related activities, including non-profit organizations, scientific and professional organizations, and the private sector.
  • Attend designated internal, NIH- and HHS-wide communications meetings regarding updates such as new social media platforms.
  • Attend and participate in approved communications events as a social media technical advisor for OAR.
  • Monitor the OAR website, refresh content as appropriate, and provide suggestions for enhanced user experience.

Deliverables

  • Written materials and presentations, as requested.
  • Monthly reports on the project and ad hoc project updates as requested.
  • Training or educational materials associated with the work of the Office.
  • Summary reports of any communications meetings/events attended.

Task 2: Outreach – Conduct outreach activities. This includes:

  • Work with the OAR Director, Deputy Director and federal POC to develop stakeholder communications strategies and build consensus for courses of action acceptable to the OAR. Consult with ICO communications and other staff as directed to assist the OAR Director in ensuring coordinated communications efforts.
  • Support federal staff in their preparation of reports, briefings, and special presentations.

Deliverables

  • Briefing materials, as requested.
  • Monthly reports on the project and ad hoc project updates as requested.

Task 3: Coordination and Tracking – Assist with engagement activities. This includes:

  • Assist with coordination and development of events, such as World AIDS Day, as needed.
  • Track relevant policy and media developments to help inform OAR communications.

Deliverables

  • Monthly reports on the project and ad hoc project updates as requested.
  • Notification to COR regarding any potential threat to project deliverables.

Requirements

  • 7+ years of experience in health communications field that included taking the initiative to research questions, policies, and processes, and drafting information products.
  • Master’s degree in public health, communications, or related and/or degree required, with formal education in immunology, virology, and related fields preferred.
  • Experience with HIV background (e.g. history, transmission, immunology, etc.) is desired.
  • Submission of one technical writing sample and one writing sample intended for a lay audience
  • Attention to detail, planning, and organizational skills
  • Ability to handle multiple ongoing assignments
  • Editing, plain language, first person writing skills

Interested candidates should submit resume and cover letter stating salary requirements.

Job Description

Consulting firm in Gaithersburg, MD seeks a Special Assistant to the Director. Position will be based at our client site in North Bethesda/Rockville, MD.

Scope of work

This position performs all duties consistent with a Special Assistant to the Director of the OAR, a senior level executive. In the OAR Director’s absence, redirects attention to assist the Acting Director of OAR and provides the same level of service to the Acting Director. The individual, at all times, maintains professionalism and composure. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR, and importantly serve as a lead in the office to help accommodate fluctuating workloads of administrative staff by directing work to other administrative staff who provide support for senior OAR staff.

Task 1: Front Office Management

Collegially manage day-to-day front office operations, which includes serving as the OAR Director’s “right hand” to ensure that the front office functions efficiently so the Director can focus on the OAR mission. Tasks include but are not limited to:

  • Maintaining the front office as a quiet area conducive to work with minimal distractions.
  • Receiving visitors, and as needed, directing them to the waiting area, or announcing them before they enter the Director’s office.
  • Anticipating changes or needed items.
  • Notation and maintenance of the Director’s task list (electronic and manual)
  • Photocopying, and assembling printed materials as needed.
  • Proactively and in an uninterrupting manner ensuring that the Director has sufficient supplies and other materials for work.
  • Suggesting strategies to improve front office operations, including implementing strategies to organize incoming and outgoing correspondence and other documents for the office.

Deliverables

  • Provide input to SOPs to reflect new or updated, and approved procedures. Procedures should be updated at least monthly.
  • Respond to written and verbal communications on a daily basis.
  • Track, record, and direct incoming and outgoing office documents. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Ensure task blocks are added to the calendar based on deadlines and time needed.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the OAR. Work involves creating or editing documents, correcting for grammar, punctuation, and spelling. It also involves using an electronic tracking system, and observing the NIH Records Retention Schedules. In addition, the individual uses experience and/or education to perform a cursory content review of the research, initiative, science, topic area, as requested by the COR.

Deliverables

  • Drafting and editing written materials, including correspondence, reports, and forms, official duty memoranda. Reports include DDRMS, NIH Monthly Director’s Report, NIH Week Ahead Report and 30 Day Look Ahead Report.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as the Executive Secretary to the Executive Committee meeting. Duties include preparing meeting agendas and minutes and tracking action items.
  • Receive and track paperwork through the Document Tracking System as soon as items are delivered to OAR
  • Creating and maintaining office records including office procurements and reimbursement procedures, and project files.
  • Following established procedures for tracking documents.
  • Coordinating the printing and conversion of paper documents to electronic files, as requested by the COR.

Task 3: OAR Director’s Calendar and Travel

The assistant will be expected to provide back-up and oversight in the maintenance of the OAR Director’s calendar at all times. Work involves:

  • Overseeing Director’s calendar, reconciling competing priorities, responding to meeting requests, and keeping the OAR Director apprised of changes.
  • Arranging meeting space and obtaining, confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to the OAR Director and meeting attendees.
  • Using diplomacy and negotiation skills to make arrangements and ensure that meeting requests are responded to appropriately and in a timely manner.
  • Coordinating the receipt and transfer of meeting materials.
  • Monitoring the calendar and events attended by the OAR Director to ensure that she leaves adjacent meetings on time to attend later meetings.

Deliverables

  • Reminders so the OAR Director attends meetings on time. Reminders may be electronic, verbal, or other depending on OAR’s preference.
  • Printed calendars for the Director on a schedule determined by OAR.
  • Meeting materials provided to OAR Director and meeting attendees in advance of the meeting. This includes but is not limited to meeting folders and background materials.
  • As needed take notes at meetings and list follow-up or other action items requiring the attention of the Director.
  • Printed, emailed, or other communication of travel and registration logistics for the OAR Director.

Requirements

  • Health-professions related graduate degree preferred; college education required
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem solving skills
  • Attention to detail, planning, and organization skills
  • Ability to multi-task
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint) and SharePoint

Deliverables

In addition to the items mentioned above, the contractor shall...

  • Sign a nondisclosure agreement upon employment
  • Submit a monthly status report due with the monthly invoice
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

Job Description

Consulting firm in Gaithersburg, MD seeks a Program Support Assistant (PSA). Position will be based at our client site in Rockville, MD.

Background

The NIH Office of AIDS Research (OAR) was created by Congress to oversee, coordinate and manage all NIH HIV-related research. OAR establishes scientific priorities in the global fight against HIV/AIDS and ensures that U.S. Government research dollars are invested in the areas of highest scientific priority. OAR receives the total Congressional NIH budget allocation for HIV/AIDS ($3 B in FY 2018) and distributes funds to the NIH institutes and centers (ICs) which conduct HIV research directly and fund research in the U.S. and internationally.

OAR annually solicits input from the scientific community, HIV/AIDS community members and advocates, and other stakeholders to establish scientific priorities and develop its strategic plan. OAR funds research to understand and prevent HIV transmission; to develop effective treatments and interventions for HIV; to discover a cure; and to work on an HIV vaccine. OAR also funds research to treat HIV coinfections and comorbidities, translate discoveries into public health, and advance the NIH HIV/AIDS research agenda. Underpinning across all the HIV research priorities are supporting basic research; addressing health disparities; understanding how social and behavioral factors affect implementation of scientific interventions; and providing training and capacity building in the field.

Scope of work:

This position performs all duties consistent with a Program Support Assistant for the Operations team. The individual, at all times, maintains professionalism, composure and confidentiality. He/she also is able to nimbly adjust priorities with limited or no notice, resolve conflicts presented to him/her with appropriate guidance from senior staff or the COR.

The contractor will work with the COR and other appropriate NIH officials and staff to perform the following:

Task 1: Administrative Support

The assistant will be expected to provide administrative support for scientific staff members. Tasks include but are not limited to:

  • Performing travel logistics planning and coordination.
  • Serving as a backup on relevant NIH enterprise systems, including Purchasing Online Tracking System (POTS) and CGE, the NIH travel system.
  • Supporting OAR committees, work groups and tasks forces.
  • Arranging meeting space, obtaining and confirming attendees’ schedules, and organizing meeting materials before the meeting.
  • Setting up conference calls/Skype for Business meetings and ensuring the call details are provided to meeting attendees.
  • Setting up audio visual equipment for use at meetings.
  • Suggesting strategies to improve the team’s performance, including implementing strategies to optimize webinars.
  • Making edits to and/or providing input on SOPs to reflect new or updated, and approved procedures.

Deliverables

  • Weekly reports on activities and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • POTS activities should occur within 24 hours of receipt of task.
  • OAR staff travel needs include, but are not limited to, reservations, transfers, changes, and cancellations as well as reimbursements`. Reservations include booking domestic and international air travel, hotels and rental cars.
  • As needed, take notes at meetings and list follow-up or other action items requiring the attention of the federal task manager.

Task 2: Document Development and Management

This task involves providing support for paper, electronic, and other files or materials in the OAR. Tasks include but are not limited to:

  • Drafting and editing internal correspondence and written materials to inform staff of information impacting operations.
  • Photocopying and assembling printed materials as needed.
  • Creating and maintaining office records and project files.
  • Entering documents into the Document Tracking System and/or Incoming Requests Tracking System as soon as items are received.
  • Generating meeting minutes, agendas, and other communication materials for proper format, grammar, punctuation, and spelling.
  • Serving as a support staff to various committees. Duties include preparing meeting agendas and minutes and tracking action items.

Deliverables

  • Weekly reports on projects and ad hoc project updates as requested.
  • Respond to written and verbal communications on a daily basis.
  • When creating or editing documents, correct for grammar, punctuation, and spelling.
  • Meeting materials provided to the federal task manager and meeting attendees in advance of the meeting. This includes but is not limited to maintaining the meeting folders, including the background materials.
  • Track, record, and direct incoming and outgoing office documents and requests. Tasks should be performed immediately upon receipt and are expected to occur numerous times daily.
  • Requested products are produced by or ahead of deadlines and are in line with the assigned objectives. They are of high quality with no content inaccuracies and minimal editorial errors.

Requirements

  • Bachelor’s degree preferred
  • NIH travel experience preferred
  • Excellent communication skills, both oral and written
  • Excellent analytical and problem-solving skills
  • Attention to detail, planning, and organization skills
  • Ability to handle multiple ongoing assignments at once
  • Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, and PowerPoint, Skype for Business) and SharePoint

Deliverables:

In addition to the items mentioned above, the contractor shall:

  • Sign a nondisclosure agreement upon employment
  • Attend meetings as required by the COR
  • Submit other reports as required by the COR

Interested candidates should submit resume and cover letter stating salary requirements.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For all positions, candidates should send resumes to recruitment@scgcorp.com.

SCG is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Locations

SCG Gaithersburg

656 Quince Orchard Road
Suite 210
Gaithersburg, MD 20878

SCG Frederick

7315A Grove Road
Frederick, MD 21704